In official business writing, such as reports and board papers, we tend to utilize third person, and most corporate rules will suggest it. The reason for this is simple: if you are writing about yourself or someone else directly, you need a personal pronoun at the beginning of the sentence. These pronouns are I, me, my, and myself.
When writing in the third person, it is important to remember that nobody is actually referring to themselves or someone else directly. Instead, the writer is using an acronym or term to describe the subject. For example, if I were to write "John loves ice cream" or "Mary hates bugs", these sentences would be describing people. But when I say "Ice cream is delicious" or "Bugs bother me", these statements are made up simply by way of example. They are not referring to real people; instead, they are using words to explain why they do what they do or feel like feeling. This is called impersonal writing, and it is used extensively in formal documents such as reports and presentations.
The first thing to understand about impersonal writing is that you cannot use personal pronouns. If you try to write, "I love ice cream," the editor or reader will likely remind you that no one is actually thinking about eating ice cream right now.
Most academic papers (exposition, persuasion, and research papers) should be written in the third person, using references to other writers and researchers from respectable and academic sources to support your thesis rather than your own personal experiences. This is not only the convention but also the required style for most journals.
The first person is usually reserved for autobiographical or subjective pieces like stories or poems. Academic papers should avoid first-person narration.
It is also acceptable to write in the second person when you are addressing a specific reader (e.g., a friend), but don't use this method for an academic paper since it comes across as informal and doesn't follow the conventional format for these types of documents.
Finally, it is acceptable to write in the first person when you are describing your own thoughts during a mental process (like thinking about how to structure a paper), but again, stick to this style when writing for an academic journal that follows a prescribed format.
In conclusion, write all academic papers in the third person because it shows that you're referring to information from other people's ideas rather than your own experience. This makes your work more credible and gives it a greater chance of being accepted by reputable journals that follow this convention.
Writing a Report
As a general rule, incident reports should be written in the third person since their aim is to be impartial, providing just facts and avoiding the inclusion of opinions and prejudices. A sample incident reporting format for your activities is provided below. You can use this format as a guide when writing up your own reports.
An incident report should include the following information: date, time, location, cause of the incident, names of involved people, and any other relevant details.
In addition, it is advisable to include how the facility can prevent similar incidents from happening again.
Finally, it is important to get approval from your supervisor before submitting your incident report. He or she will be able to provide feedback on whether the report was written properly and if necessary, make suggestions for improvements.
The third person is traditionally used in technical writing. This may appear manufactured and arrogant, yet it is the acceptable writing style in academia.
The tale is about other people when you write in the third person. Neither you nor the reader. Make use of the character's name or pronouns like "he" or "she." Avoid using "they" as it can be confusing because more than one person is being discussed.
Third-person narrative also requires that you describe things that can be seen (objects, places) and those that can be felt (people). You do this by using the present tense to talk about what someone is doing or by using adjectives to describe their appearance or behavior.
For example, if I were to write about my friend Lisa eating a sandwich, I would say something like "Lisa ate her sandwich." This tells the reader that she is eating right now while also describing what she is eating.
If I wanted to include details about her clothes in my story, I could say "Lisa wore her blue dress today." This shows that she was wearing a specific item of clothing and describes it as such.
Objects and actions that cannot be seen or felt must be described in the text using words like "the sky," "water," and "sand."
Reports, memoranda, business letters, and various forms of academic writing employ first-person language to demonstrate the writer's qualifications or ideas. When you write in the second person, you are addressing your reader directly. In first-person sentences, the word "you" replaces "he" or "she" — so the sentence implies that you are the one doing the thinking.
First-person sentences can be difficult for non-native speakers to create because they need to understand who is being referred to before they can choose the correct form of the verb. For example, if you were to write "You should eat healthy foods," a native speaker would know that "you" refers to someone else - probably me! They could then replace "you" with "he/she" and change the sentence to "He/She should eat healthy foods." This same rule applies to words like "it" and "they"; whenever "you" appears without a name, you can assume that it refers to someone else.
First-person sentences are common in applications forms, such as contracts and statements. These documents often require you to state what you agree to or don't agree with, so first-person sentences are appropriate for these situations.
Instead of saying I in a third-person paragraph, use a name or he, she, or it. Because this is your viewpoint, use your own name (for example, Joe spoke), or he, she, or it (for example, He spoke).
Here are some examples: "Joe stated that he liked ice cream." vs "He liked ice cream."; "Mary asserted that dogs were good pets." vs "She thought dogs were good pets."; "Everyone agreed that the movie was fun." vs "They enjoyed the movie."
Using names instead of I is common when writing about groups of people. It is also useful when writing about things such as opinions and beliefs because it allows you to be clear about who is speaking without writing in first person.
For example, if you were to say "I think dogs are better than cats," then it is not clear who you are referring to. If you said "He thinks dogs are better than cats," then it is clear that you are talking about someone named "He".
Names can also be useful when writing introductions and conclusions because they allow you to connect what was said before with what is being said now.