If you're writing to someone who has a PhD, address the envelope with "Dr." and the person's first and last names. On the following line of the letter, include the doctor's postal address. Include your own address too.
On the first line of the letter, write "Dear Dr." and the doctor's last name. Begin your letter, for example, "Dear Dr. Williams." Use this prefix for persons holding doctorates as well, unless the person has expressly instructed you not to. Include your address and telephone number too.
In the second line of the letter, write a brief message explaining why you are writing. For example, you could say that you are sending Dr. Smith my CV because he is interested in hiring new staff.
In subsequent lines, give more information about yourself, your experience and qualifications etc. You should always attach your CV with your application letter.
If you are applying for a specific job, then mention it in the letter. For example, if you are applying for a research post, then mention it here. Make sure that you include the title of the position too.
Once you have written your letter, you need to send it to the right person. Take their details from the job advertisement or find them on the organization's website. If there is no contact information listed, then email them first and follow up with a phone call.
You can also search for doctors' names at hospital websites or medical journal sites.
Fill up the blanks with "Dr." and the man's given name and surname, then "and Ms." and the wife's given name and surname. You might, for example, write "Dr. Stephen Muller and Ms. Stephanie Adams." If the doctor's wife is also a doctor, the address on your mail must reflect this professional competence. If not, you should still include her name and address even if you have no idea what she does.
In addition to the information required on all envelopes, there are special instructions you need to follow if you want your letter delivered to the correct person. If the doctor has offices or patients outside of his/her home town, they will usually be listed in an area code phone book. Otherwise, you can use the town where the doctor practices as a guide. If he/she works at a large hospital, find out which department they belong to. A search of their names may help you identify an existing file containing notes on them. If not, start a new file.
It's best to give a brief explanation of why you're writing them. It may be enough to list your own contact information because they'll know how to reach you if they have further questions. Make sure that you sign your letter properly using full names or initials only; acronyms such as FBI are rarely used in actual letters.
When addressing a letter to two physicians with distinct last names, spell out each title and name. When writing to two physicians in the same practice, for example, you might send a letter to "Dr. John Smith and Dr. George Winston." It is typically recommended that you avoid using the phrase "Drs. John Smith and George Winston" because this may be interpreted as being disrespectful to one or both men.
In addition to their professional titles, many physicians have additional labels used by their practices to identify patients. These may include "Doctor," "Mister," or simply "Name." You should use these designations when possible so that your letters are not misinterpreted as being disrespectful.
For example, if you were writing to two physicians who share a practice but work at different locations you could start your letter by naming each physician: "Dear Doctors Jones and Brown." If neither physician has given you permission to refer to them by first name only, then use their full titles as well.
It is also acceptable to refer to multiple physicians as "they" or "their." For example, if you were writing to two physicians who share a practice but don't know each other very well you could start your letter by saying, "Dear they who read this note."