Miss Manners of the Washington Post advises against beginning a thank-you message with an actual "thank you," since it makes the personal gesture seem as generic as a Hallmark card. She suggests replacing it with something more distinctive, such as a phrase or idea that reflects the particular reason for thanking someone.
In other words, instead of saying, "Thank you for giving me a chance by hiring me," say something like "Thanks for giving me a chance to show how valuable I am by trying out for the team."
It's also acceptable to end a note with "Thank you" if that is all that is needed to express your gratitude.
If someone delivers you a present in the mail, sending a thank you card is absolutely the appropriate thing to do, especially if that person is someone you don't see very often. Even if it's from someone you see on a daily basis, it's always nice to get mail that isn't a credit card offer, bill, or advertisement. Sending a gift card as a response will allow the giver some choice in what they want to give you while still showing them that you appreciate what they've done for you.
Here are some examples of when you might send a thank you letter by mail:
Someone gives you a gift certificate for a local business. You can send your gratitude with a handwritten note saying how much you enjoyed the gift and how much it meant to you. This shows not only that you appreciate what was given to you, but also makes a good impression since writing letters by hand is a dying art. (Some people say this is no longer true but I disagree!)
You receive a package in the mail. Maybe it's a package you ordered online or one that was sent to you by mistake. No matter what, always open each item separately and read the label on the back of each box before putting it away in its corresponding folder. This will help you to identify any missing items or contents changes that may have occurred during transit.
After moving, you send out a letter to friends and family members who had things delivered to your old house.
To help you through the process, follow this thank-you note etiquette. Keep in mind that this is simply a simple formula. You must next customize your letter in order for it to be relevant to the receiver. Thank you messages should be sent as soon as feasible. Always mention the present or gesture for which you are thanking the recipient.
Example: Jane Smith thanks her friend Lisa for helping her move into her new apartment by sending her a handwritten note. The email version of this note would go something like this: "Thanks so much for your help last week with my move! I really appreciate it."
The traditional paper version of this note would look like this:
Thank you so much for your help moving last week. I really appreciate it.
There are only two required elements in a thank you note: your name and address. If you want to include more information, such as a phone number or email address, that's fine too. Just make sure that anyone who receives your note will know how to contact you if they have questions about their receipt of the note.
Your name and address should be on all correspondence from one company to another. So if you send a gift certificate to someone's email address, it should also arrive there.
After all, you can't spend your whole day sending thank-you cards. I don't have solutions for every circumstance, but here are four frequent reasons why you should write a thank you note. These will cover the vast majority of the scenarios you'll face. If you're unsure, simply send a note. It never hurts to try.
When someone does you a favor, doesn't that merit a thank-you note? Absolutely! When you get the chance, send a note to let them know what they did for you is appreciated. Even if it's just giving you their phone number or mailing address, say thanks!
Sometimes people help out without expecting anything in return. They may have given you their time, energy, or resources and expect nothing in return.
Finally, not everyone who helps you out knows they're helping you out. For example, when I was first starting out as a writer, many years ago now, any article that referenced science fiction or fantasy authors would usually list me as the source. I didn't realize this at the time, but it gave me a boost of confidence when others recognized my work. From then on, I wrote more and submitted more articles. The more I submitted, the more opportunities came my way.
Thank you notes are not only polite, but they also show that you are thoughtful and considerate.