The conclusion of a memo should be a real conclusion—that is, an articulated conviction reached on the basis of the information presented—rather than just a synopsis of the memo's whole contents. The final paragraph is the moment to provide the reader the bottom line. This sentence or phrase can be as short as possible while still conveying the message correctly.
For example, "Based on our analysis, we believe that new management is needed to restore confidence in the company's future performance." Or, "Our research indicates that customers are likely to continue shifting their spending away from R.H. Smith until we prove ourselves capable of reversing this trend." Or, "It is clear that we must do a better job marketing our products and services." Conclusions like these will help the reader understand what kind of action is required and how the memo writer believes it can be taken.
A good conclusion will make readers want to read the body of the memo and find out what actions, if any, were recommended. It will also make them want to read beyond the memo itself to other documents available from the memo writer's office - such as reports on industry trends or customer feedback - because they want to know more about the topic covered in the memo.
In general, conclusions give readers a complete picture of what was discussed in the memo and allow them to connect the various points made in different parts of the document.
The final paragraph of your essay is the conclusion. A strong conclusion seeks to connect the essay's primary arguments. Show why your point is important. Make a lasting impact on the reader.
As you write your conclusion, keep in mind that it serves three main purposes: 1 It should tie together the ideas introduced in the essay. 2 It should leave the reader with an understanding of what topic was most important to the writer. 3 It should persuade the reader to think about the topic in a new way.
So how do you accomplish these tasks? First, make sure that you have clearly stated your argument or position throughout the essay. This will help ensure that everything is consistent and readable, which is important for a strong conclusion.
After you have written all of your thoughts on the topic, you need to decide how to organize them into paragraphs. You can do this by thinking about what questions you want to answer in the essay and what topics you want to discuss. Then, create a structure by grouping ideas that relate to each other under these categories.
Finally, read your essay again. Look for places where you can improve flow or clarity. Also, consider changing some of the language used to make it more effective or appropriate for different situations.
Summary of the Lesson A closing sentence signifies that you are bringing a paragraph to a close. The reader should be able to determine your important ideas for each paragraph based on the conclusion phrase. It should not include any material not covered in the paragraph. This gives the reader a clear picture of what topics have been discussed so far and what will be coming next.
In an essay, a summary paragraph serves as a guide for those who read the essay later. The summary paragraph should contain all the key information in a concise form so that the reader does not have to go through the entire essay to understand it. This saves time for both the reader and the writer.
Some common ways of ending a summary paragraph are:
- With a topic sentence that returns to one of the main ideas introduced in the body of the essay.
- With a clarifying question or statement that brings focus back to the main idea.
- With a transition word or phrase (e.g., however, thus) that signals a change of direction or tone.
- With a conclusion sentence that restates or summarizes the main idea.
These are just some examples; there are many more ways to end a summary paragraph. The most effective summaries make use of all these elements in combination with one another.
A clear closing action expressed in the last paragraph is the best way to finish a memo. Also, be extremely explicit about what you want your reader to know or do after reading the memo, so that your reader can reply easily. For example, if you are asking someone to call you before 5 p.m., make sure to include this time on the letter head.
Other ways of finishing a memo include: giving a phone number or address where more information can be obtained, mentioning important dates related to the topic, and including references or bibliographies.
Memos should be written so that they can be read in one sitting. Therefore, it is advisable to write short sentences and keep paragraphs simple and straight-forward. Avoid using complex sentence structures as they will likely confuse the reader.
Finally, remember that a memo is only as good as its worst piece of evidence. So make sure that you cover all relevant topics and arguments in your memo, and support them with accurate data. If necessary, refer back to previous points made for clarity purposes.
Closing comments are useful when sending out multiple documents or materials which require a response from recipients. The comment section is used to provide additional information about the material sent, such as reference numbers, statistics, or announcements.