If you're addressing a formal letter to the mayor, the outside should be addressed to the mayor by their first and last name, as well as "Mayor" and any other honorific conferred on a mayor. In the United States, use "The Honorable" on the first line of your address block, followed by the mayor's first and last name. If the city has more than one mayor, include their names in the order they are called at city hall.
In Canada, France, India, Israel, Italy, Japan, Mexico, Russia, Spain, and many other countries, the customary practice is to omit the word "Mr." or "Mrs." and to write the letter directly to the highest governmental authority present. Thus, a letter to the mayor of Toronto would simply read "Toronto Mayor," without the need for a "Dear Mayor" opening.
In England, Germany, and Australia, the customary practice is to begin letters to mayors with "Sir/Madam," then provide the full name along with any honorifics. For example, a letter to the mayor of London would state that he is "Sir Ken Livingstone" and might also say that he is "Hon. Mayor of London." Beginning with "Dear Sir/" is also common. A letter to the mayor of Toronto would state that he is "Mayor Rob Ford" and might also say that he is "Dr. David Miller."
It is not necessary to use his official title when writing to the mayor.
On the envelope, use the mayor's full official title. Consider the Honorable Megan Barry. You can also write "Mayor" and "Mrs." Followed by the mayor's last name.
In Canada, France, India, Israel, Italy, Japan, Mexico, Russia, Spain, and many other countries, the convention is to include the officeholder's title on the envelope - in this case, "Mr. Mayor." In some countries, including Australia, New Zealand, and most of Europe, there is no custom about how to address envelopes to the mayor. So if you are writing to more than one person, like spouses or children, make sure that you write on separate letters.
Here are some examples:
To address an envelope to the mayor, use these steps:
1. Find the mayor's title on the envelope. They can be found near the top, bottom, or side of the envelope.
2. Write the word "Mr." before the mayor's title. In the United States, this would be "Mr. Mayor." In Canada, this would be "Mr. M."
On the envelope, use the mayor's full official title. If you're addressing a formal letter to the mayor, the outside should be addressed to the mayor by their first and last name, as well as "Mayor" and any other honorific conferred on a mayor.
Make the letter. Fill in the blanks below the mayor's address with "Dear Mr., Ms., or Mrs. Mayor," followed by the mayor's name. Begin that paragraph on the page's left side. Begin the letter by providing a brief introduction to yourself. Begin each paragraph on the left side of the page, with no indentation for the first line of the paragraph.
Correctly addressing the Mayor The letter should begin with "Dear Mr. Mayor" and finish with "Sincerely yours." In person, address the mayor as 'Mr. Mayor,' and the mayoress as 'Madame Mayoress.' When writing "Mayor" or "Mrs. Mayor," use their full names. For example, if the mayor's last name is Brown, then his title would be "Mr. Brown Mayor."
The mayor and his wife are both named Dorothy. Therefore, they should be addressed as "Mr. & Mrs. Brown." If it were my city, I would also include an extra line at the end of the letter to ensure that someone important actually reads my message.
Here is how you would write to the mayor of Los Angeles:
Dear Mr. Mayor:
Thank you for your time this afternoon. I was very impressed by what I saw during my visit to City Hall. I believe Los Angeles needs more places like this, where people can go to learn about government operations.
I think it would be helpful if our city had a resource library like this one in downtown LA. It could provide information on issues before the council, plus books and videotapes on local history.
I look forward to hearing from you again soon.
Your message should be addressed to "The Honorable (Full Name), Governor of (State)." The governor's complete title should be addressed on the outside of your letter. This contains their title, "The Honorable," followed by their first and surname names, as well as the state or territory they administer. If the governor has an office in more than one state or territory, include the location within the letter.
For example, if the governor's last name is Brown and his full name is Michael F. Brown, you would write: "The Honorable Michael F. Brown, Governor."
If the governor does not have an office in any state but wishes to be referred to as such, then he/she can be referred to as "the President" of (state) or simply as "the Governor." For example, if Mike Pence were the governor of Indiana, then your letter should read: "The President of Indiana, The Honorable Mike Pence."
However, if the president-elect is still officially serving as the governor of one of the states where he has an office, then he/she should be referred to as such. For example, if Rick Snyder were the governor of Michigan, then your letter should read: "The Governor of Michigan, Mr. Richard Snyder."
In most cases, you can simply address them as "Mayor" followed by their last name. "Dear Mayor Barry," for example. With a comma after your salutation, double space, and continue with your letter.
If you want them to know which city office they should go to, you can include that in the message. For example, if you were writing to the mayor to request a meeting or a variation on an existing policy, you could start the message with "As Director of the Office of Community Outreach," etc.
Finally, if you were writing to ask the mayor to intervene with another agency, you would begin the message with "Please be advised that..."
Email is easy to send and receives quick response. Asking the mayor to intercede in some way requires more detail than can usually be included in an email message. However, if you are willing to spend time researching local policies, creating a concise message, and then waiting for a response, email is one of the best ways to get in touch with the mayor's office.
Use the proper address format.