Consider who is receiving the letter. Use the word "Honorable" before the names of elected federal and state authorities. Address a senator, chairman, or ambassador by using their title first, followed by their last name; for example, "Senator Adam Johns" as the first line of address. Use "Mr." or "Mrs." to refer to individuals with no title.
Use formal writing style with these addresses: U.S. Congress, Washington D.C.; State House, Lansing, Michigan; Embassy/Consulate General, London, England. For other countries' addresses, see here: http://writing.wisc.edu/handbook/address-letter.html.
In Canada, use "The Honourable" before the name of an elected official. (For an ambassador, use "Sir/Madam.")
In Britain, use "The Right Honorable" before the name of an elected official. (For an ambassador, use "His Excellency.")
In Australia, use "The Honorable" before the name of an elected official. (For an ambassador, use "Dr.")
In New Zealand, use "The Right Honorable" before the name of an elected official. (For an ambassador, use "Mr.")
Your message should be addressed to "The Honorable (Full Name), Governor of (State)." The governor's complete title should be addressed on the outside of your letter. This contains their title "The Honorable," followed by their first and surname names, as well as the state or region they administer. If the official resides in the federal government, then his or her title is "The President." They will be referred to as "Mr. Obama" or "Mrs. Obama."
If you are writing to more than one official, it is important that you write out each letter separately and mail them with different return addresses.
In addition to the official's full name, he or she may have a title before theirs. These titles include "Senator," "Representative," "Mayor," and so forth. Before sending your letter, find out what title the person has by looking at their biography page on the website of their office. Include this information in your letter too. For example, if you are writing to a senator, refer to him or her as "The Senator from (state)" instead of just using their first name.
It is also appropriate to mention other individuals when writing to the governor. For example, if you know someone who has business before the governor, you should mention them too. This shows that you are not ignoring anyone and that your letter is genuine.
When addressing a letter to a lawmaker, use "The Honorable," followed by the representative's complete name and business address. In both letters and emails, use "Dear Mr./Mrs./Ms." followed by the representative's last name as the salutation. If the representative has an office staff, then you should send your letter or email to that person's home or work address.
Representatives' offices often have forms on their websites that you can use as a guide for writing letters to them. For example, the Illinois House website includes a form for people to contact their representatives regarding legislation they are interested in. The form includes space for notes about the issue being raised.
Addressing letters to lawmakers is a common way for citizens to voice their opinions on issues before them in Congress or their states' legislatures. Letters to the editor of newspapers are another common way for readers to express themselves on topics that have been published in the newspaper. Editors usually publish letters to the editor without editing for grammar or spelling errors, so you should write clearly and concisely if you want your message to be heard.
Statehouses across America are filled with bright young people who were excited when they first got into politics. However, the stressfulness of the job begins to take its toll after a few years, especially if you aren't bringing in enough money to make any real difference in your community.
On the envelope, use the mayor's full official title. In the United States, include the mayor's first and last name on the first line of your address block. Consider the Honorable Megan Barry. On the second line of your address block, write "City Hall" or another appropriate location in your city.
In Canada, some cities may be written by postal code instead. For example, Toronto is written as Toronto, Ontario L4P 1A4. Here, Toronto is the city, Ontario is the province, and L4P 1A4 is the postal code. Other cities in Canada are written with an initial capital letter for each word: Montreal, Quebec H3E 2T4. Here, Montreal is the city, Quebec is the province, and H3E 2T4 is the postal code.
In Australia, some cities are written with just their state name instead. For example, Melbourne, Victoria 3050. Here, Melbourne is the city, Victoria is the state.
In New Zealand, some cities are written with just their territorial authority name instead. For example, Auckland City, New Zealand-1010. Here, Auckland City is the city, New Zealand is the country, and 1010 is the territorial authority.
In England, some cities are written with a place name instead.
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