To address an envelope to someone else, put the intended recipient's name on the front of the envelope. Below that, put "C/O," which stands for "Care Of," followed by a colon and the name and postal address of the person or firm in charge of forwarding the letter.
If you want the letter to be sent to more than one person, use separate envelopes.
Some people write the name of the addressee on the back of the envelope instead. This is incorrect usage of the term "back" as it is commonly understood-the correct term is "face." As with most things in life, there are exceptions-for example, if the letter is to two friends who happen to be namesakes, then they both might put their names on the back of the envelope. But generally speaking, writing on the back of an envelope is not recommended because then you could miss putting something important on that side.
People also give letters to others to read, but this is done primarily when the sender wants the addressee to understand that there is some information in the letter that should not be shared with others. For example, if you were writing a secret love note to your girlfriend or boyfriend, you would give it to them to read only if you did not want everyone else at school or work to know what you wrote.
How do I put it to use? As with most letters, write the recipient's name on the first line. Begin the second line with "c/o," followed by the name of the person or corporation affiliated with the address you're using. End the second line with your own address.
Then follow the same format for each remaining line. You can make as many lines as necessary by typing over previous lines using the backspace key. When you're done, press the return key to create a new line if needed.
Here's an example: John Doe c/o The Company Store 401 Main Street Anytown, MI 48109
Now you can print out the letter at home and bring it in to the post office to be mailed.
If you have a large correspondence list, it may be easier to use a mailing service such as emailing.com. They will take care of printing, stuffing, and addressing letters for you.
All you need to do is provide them with a list of names and addresses and they will take care of sending out the letters.
This is also useful if you have families living all over the country and you don't want them to miss out on anything from their friends. Just send out one letter containing everything important from past years and let them know what date to discard old letters.
Putting the envelope together Write "Attn" followed by the recipient's name. The "Attn" line should always appear at the very top of your delivery address, immediately before the person's name. To make it more legible, use a colon after "Attn.".
Sending mail Is mailing a letter with attention worth the effort? Absolutely! If you want the reader to pay attention to what you have to say, then give them all the information they need by putting your attention grabber at the top of the letter.
It is also important to write out the complete address, including the city and state or province if it is not included in postal code. This shows that you are paying attention to detail which makes a difference when sending letters with attention.
Finally, be sure to sign your letter. This proves that you are the actual sender of the mail and not someone else. If you don't sign, some people may think that you are trying to hide something. That is not good if you want others to take you seriously and listen to you.
So, writing "attention" at the beginning of your letter is one way to get attention. Signing your letter too is another way to show that you are serious about this correspondence.
Correspondence When addressing a letter to a lawmaker, use "The Honorable," followed by the representative's complete name and business address. In both letters and emails, use "Dear Mr./Mrs./Ms." followed by the representative's last name as the salutation. If necessary, include the reader's city or state as well.
In addition to formal letters that are mailed through the postal service, individuals can also write email messages to their representatives. The best practice is to identify yourself with your organization name and address in email messages so the representatives can direct responses back to you. Email is more informal than formal mail, so users should not use "Dear" in place of "Mr./Mrs./Ms."
Members of Congress represent a large number of people, so it is important for them to be able to relate to those they speak for. By using first names instead of titles, individuals show that they are human beings with feelings, wants, and needs just like everyone else. It also demonstrates that the correspondence is not coming from an unruly mob but rather one person who cares about their elected official.
Individuals should avoid sending sensitive topics within letters. For example, if there is discussion of an incident that may result in litigation, send that information in a separate document called a "complaint" or "claim".
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