"Dear Mr./Ms.," greet the assembly member. In the case of correspondence, address the envelope to "Honorable (complete name)." Do not use titles such as "Mr." or "Mrs." when writing to an assembly member.
If you are meeting with the assembly member for the first time, write a letter introducing yourself and include your phone number in case there is any change in plans. If you have previous correspondence with the assembly member, include your phone number in that message too.
The assembly member will contact you if there is a change in schedule or if there is some other reason they cannot meet with you in person. Sometimes their staff will let you know if there is going to be a delay in receiving letters from constituents, so you should not expect immediate response to your inquiry.
In general, it takes one month for a letter to reach its destination after it is written; however, the assembly member's office may choose to forward your letter to another department or agency if they believe it has information relevant to their work. Therefore, it is important to write your letters clearly and concisely so that they can be easily understood by those who receive them.
Correspondence When addressing a letter to a lawmaker, use "The Honorable," followed by the representative's complete name and business address. In both letters and emails, use "Dear Mr./Mrs./Ms." followed by the representative's last name as the salutation. If necessary, include the reader's city or state as well.
In general, use "Mr." or "Mrs." with all individuals except for judges, jurors, and politicians. Use "Dr." instead if it is known that someone is a doctor on a professional basis (e.g., physician, surgeon). Never use "Mr. President" or any other form of title when writing to members of Congress. Even if you are very angry, please avoid using capital letters in your correspondence with members of Congress.
When writing to more than one person, such as a group of lawmakers or their staff members, use separate letters. Each person receiving the letter should be addressed by his or her title.
Letters to Congress are usually transmitted through one of its committees. Therefore, it is important to identify which committee a particular legislator serves on so that you can send your letter to him or her directly. The website for each member of Congress includes information on which committees he or she serves on; find this information by clicking on the member's picture, then click on "Biography" under the "More Information" heading.
Representatives in the state legislature often have tight relationships with district members. People are more likely to meet a member of the state legislature than a member of the United States Congress. Therefore, it is appropriate to refer to them by their title rather than as "Mr." or "Mrs." This is particularly true for women representatives who have not been elected as men-specific offices.
Mail should be addressed to the legislator's Washington office, State Capitol, Austin, TX 78711. The person receiving the mail will need to provide that information upon delivery. If the representative's office is not available, such as during legislative session recesses, a staff member should be able to give you additional information about how to reach your senator or house member.
The best way to contact your state representative is via phone, email, or personal visit. However, if you want to send them a letter, here's what you need to know: There is an electronic database that lists all the state legislators. You can search by district or office number or simply enter a first and last name. The website also provides information on each legislator including voting record, positions held, and special interests.
Honorable Jim Smith, Address, City, State, Zip.
Fill out the envelope's address. The mail should be re-addressed with the person's title. Include the person's entire name after the title, such as "Mr. James Smith." Write "Chairman of the Board" under the recipient's name. The name and address of the organization should appear below that. If you have a business card with the same information written on it, use that instead.
Send your letter by certified mail, return receipt requested. You must include your own return receipt when sending it through the postal service. If the Chairman does not sign for the letter, then another member of the board may do so.
You can also send your letter electronically. First, find out what kind of email address the chairman uses by looking him up online. It will probably be [email protected] You can send him an email reply. Be sure to include your email address in your message so he knows where to reply if he wants to talk more about the issue at hand. You should receive a response within a few days to a week; however, there is no guarantee since this is depending on how busy the chairman is.