If you are addressing the ambassador personally, use "Dear Honorable Ambassador." If you don't know the recipient's name or gender, you might start your letter with "Dear Sir or Madam." You should, however, make every attempt to address your message to a specific individual. If there is no reply address on file, your letter will be published in the US government newspaper, The Journal of Diplomacy, and made available to those who request it.
In addition to the ambassador, other officials at the embassy may receive your letter. If that is the case, they will indicate so in their response. It is important to note that most embassies are not able to provide direct services to individuals who write only to post their letters. They will refer you to the nearest consulate if you need assistance such as a passport renewal or visa extension. However, some countries' embassies may have special sections on their websites where people can find help with personal issues.
It is also important to understand that many governments view sending letters to their ambassadors as an intrusion into their privacy. Therefore, you should not include any information in your letter that you would not want made public. For example, if you have a criminal record, you should not include any details about it in your letter. The only exception to this rule is if you have been granted access to the confidential portion of the embassy website by emailing photos or documents requiring confidentiality.
Address the ambassador as "Madam Ambassador" in a letter or invitation. "Dear Madam Ambassador," for example. Address a female ambassador in person by using the title from Step 2 or by adding her last name to the term "ambassador." "Hello, Ambassador Jackson," for example, or "Good evening, Madam Ambassador."
If you know the ambassador is female, use the appropriate form of address; if not, use the simple "Mr." form of address.
In a letter, only use Mr. or Ms. when addressing a male or female, respectively, otherwise it can be construed as sexist. If writing to more than one individual, make sure to include all their relevant information throughout the letter.
It is acceptable to use "Sir" or "Ma'am" as a form of address to an ambassador at any time, including in a letter.
Ambassadors are usually members of a country's diplomatic staff. They play an important role in representing their country abroad and often have close connections with government ministries and agencies.
Ambassadors come in two main types: honorary and substantive. Honorary ambassadors are generally world leaders who are given this status because they show great leadership skills and have made significant contributions to society. Substantive ambassadors are foreign officials who are assigned to represent their countries at international organizations such as the United Nations (UN).
When seeing an ambassador in person, it is customary to address them as "Mr. or Ms. Ambassador." Also, if you're at an event where an ambassador is present, ask someone close for the exact title, as it differs depending on the country and if you're a citizen of that country. For example, an American ambassador to Germany is called "His Excellency" while the German ambassador to America is called "Frau Ambassadress."
In general, use the titles listed on the embassy website with any additional information required by context such as your relationship with the ambassador. For example, an ambassador might be addressed as "Mr. Ambassador" when having a conversation with them in a meeting, but as "Madam Ambassador" when being invited to a party or event where they would need to wear a dress.
Some countries have more than one ambassador to the United States. These individuals usually have different titles. For example, the ambassadors to the United States from France are called "Amirals" and those from Germany are called "Ambassadors." However, both officers can be referred to as "the ambassador" when there is no need to distinguish them.
The current ambassador to the United States is Woody Johnson who has held this position since May 2013.