When drafting a single letter to several recipients, begin with "Dear" and then list the physicians' names in the order you placed them in the address block: "Dear Dr. Smith, Dr. Allen, and Dr. Kenelm," for example. If your letter requires a response from each recipient, follow up with a second letter that includes all the required information plus copies of any necessary documents or records.
If you are writing a formal note to multiple physicians at one time and/or organization, use their full names instead of just an initial and they will be treated as separate individuals: "Dr. John Jones and Dr. Jane Doe." Use their titles if necessary. In some cases, it is appropriate to address a note directly to one physician with the rest of the group listed along with their addresses.
It is not necessary to write more than one letter to different members of the same family or group of friends. However, if there is a chance that your letters may be read by other people, such as employees or patients, it is best to use first names or initials only. This ensures that no confusion arises when multiple people are addressed by a single letter.
If you have the name and address of an individual physician but need to contact another doctor at the same practice, you can usually find this information online.
Begin each letter to numerous doctors who are not married to each other with "Dear." Fill in the blanks with "Dr." and the first and last names of each doctor. Each doctor's name should be followed by "Dr." For instance, if you were writing to Doctors Jack Gill, Suzy Till, and Timothy Mint, you would write, "Dear Dr. Gill, Dr. Till, and Dr. Mint."
Doctors can have several practices at different locations, so it is important to tell them which office to contact for which reason. For example, Doctor A may have a practice at Office X while Doctor B operates out of Office Y. You would indicate this information in your letter by adding the letters "X" and "Y" to the end of their name when referring to them. So, the letter to Doctors A, B, and C would read "Dear Dr. Gill-X, Dr. Till-Y, and Dr. Mint-Z."
If you need to send a fax or scan a document, include these instructions on the envelope. Fax numbers can usually be found through online phone directories. Scanning documents is easy using today's technology - all you need is a scanner and computer with Internet access. If you don't have time to do this step, then people will need directions on how to contact you via other means.
In conclusion, write clear English, use proper grammar, and be sure to give detailed instructions. Most important, be friendly but firm!
When writing to two physicians in the same practice, for example, you might send a letter to "Dr. John Smith and Dr. George Winston." It is typically recommended that you avoid using the phrase "Drs. Smith and Winston." In this scenario, instead of grouping their titles together, it's preferable to mention them separately. This makes each physician more equal than the other and shows that you are addressing both of them.
If you need to write to more than two physicians, for example, if you need their signatures on some form, then you can list them all out with no problem. However, when writing about your own health issues, it's best to stay within one letter per doctor. If you have three doctors you want to tell your story to, for example, you could send three letters or you could make one large letter and divide it up among the doctors. The choice is up to you.
In general, when writing doctors' offices, it's best to be as detailed as possible without being too lengthy. Sometimes people will split up letters they've written with different doctors so they don't overwhelm someone with a huge pile of paper.
Overall, referring to multiple doctors does not change the fact that you still have only one letter slot available in an office suite. You will need to decide how you want to use this space before sending your letter out.