An email citation should include the author's name, the message's title, and a summary of the message, including who it was sent to, when it was sent, and how it was delivered. Structure: Last but not least, M. Re: Message Title from Subject Line (if any) " To [receiver name], a message."
This reference style template can be used as a starting point for creating your own email citation structure. The template includes a sentence for each part of the citation: author, date, subject line (if given), body of the message, and delivery method.
Generator of Citations An email citation should include the author's name, a message description, including who it was written to, and the date it was sent. Within these parameters, writers have the freedom to be creative and use interesting language to make their messages more appealing to readers.
The easiest way to cite something found in an email is to copy and paste its text into your document. Of course, if it's an image, you'll need to attach it to your email first using an online tool like TATOÉ.
For example, let's say that you want to cite one of your colleagues' emails as part of a letter writing campaign. You could start by searching for the word "colleague" within TATOÉ's email search tool. Once you find the message, click on the "cite this email" button below the screen shot. A window will pop up where you can type in the details of your citation. Click "Submit Citation" when you're done.
Citing emails isn't difficult, but it does require some knowledge of your editing software.
Citations in the Text
To reference a communication addressed to a single individual, begin your entry by naming the sender as the author. In lieu of a title, include a description that includes the recipient's name. Fill in the "Title of container" slot with the name of the chat tool, followed by the message's date. Include the volume number for tapes or the issue number for journals if available.
To reference a group email, begin your entry with the word "Att:" followed by the email address of one of the recipients. You may need to fill in additional information about each person who received the email. Each person will receive an email acknowledging your mention of their address.
Mentioning people in messages is called "citing them." When you do this, always use full names and spell check carefully. It is not enough to say "Hi" or "Thanks"; you should also say what you want from the person. For example, "John said 'Hello!'—thanks again for getting back to me so quickly!"
Citations are very important in academic writing. They are needed when you quote someone in your own work (a common practice in journalism) or when you refer to something mentioned but not cited. Without citations, readers would have no way of finding these sources. Doing your homework is essential in today's environment where so much research is done online. Using proper citations ensures that others can find your work and build upon it.
Individuals' personal e-mail communications should be mentioned as personal communications. Personal communications are not included in the reference list since they do not give recoverable data. Cite only textual personal communications. Give the communicator's initials and surname, as well as as specific a date as feasible. For example: Jane Smith replied on May 20, 2009.
Correspondence among individuals or groups should be cited as group communications. Group communications do not appear in the bibliography because they contain no references to other works. Cite only textual group communications. Give the name(s) of all participants in the communication. Indicate the type of document (e.g., letter, memo) and its date if possible.
Messages between organizations should be cited as organizational communications. Organizational communications do not appear in the bibliography because they contain no references to other works. Cite only textual organizational communications. Give the names of all recipients unless there is some reason why this cannot be done.
Internet research should be cited as online research. Online research does not appear in the bibliography because it is not considered a traditional form of literature. Cite only textual online research. Give the name and URL of the website accessed, the date of access, and any special features used.