In a cover letter, including a copy of your resume. If you want to enclose papers, you may either name them all separately or just put "enclosure" below the signature. If you name them separately, attach each one with its own return address sticker. If you use file numbering, start at 1 and continue on from there.
In addition to the above, if you are sending out many copies of your cover letter, it is efficient to print them on a laser printer. This will reduce the amount of paper that needs to be used and also reduces cost.
Finally, be sure to follow up with a phone call or an email after you have sent off your cover letter. This shows that you are interested in the position and that you are a serious candidate.
Off to the side, make a list of the papers you'll be including with your cover letter. Double space after your name at the conclusion of your cover letter. It's also OK to utilize the "Encl." cover letter enclosure notation.
In the body of the letter, notify the recipient about the included document. All you need is a statement that begins, "Please find enclosed," and briefly summarizes the document. This tells readers that there are additional documents attached to the email.
Formally, you would refer to the enclosed things in the body of your letter, followed by "enclosed," and then, at the conclusion, under your signature, you would add "Enclosures (x)," where x is the number of enclosures. As a result, you'd write: "... my ID card" (enclosed).
However, since everyone knows what an enclosure is, and since you can simply say "enclosure" instead of "enclosed," most people omit this last step. The important thing is that you identify the item(s) clearly and accurately when sending out a formal letter.
An example of an accurate formal letter might look like this: "Please find attached my ID card." An example of a less accurate version of this letter would be "Attached for your information is my ID card." In the first case, there's no doubt what was attached; in the second case, it's not clear whether it's one ID card or several.
It's best practice to put attachments on separate pages so that readers don't have to scroll down to see them. However, many people prefer to keep attachments in one place, which often results in poor layout. Be careful not to include anything other than what you mean to send with your letter. For example, if you were to write "I want my money back" instead of "Refund me," your letter wouldn't be considered valid anymore.
Simply list the document's title, followed by the description in parenthesis. "Enclosures: Birth certificate (original plus two copies)," for example. If you've attached original papers that you'll need returned, make a note of it in the body of the letter.
The substance of your cover letter should be divided into the following paragraphs: