Extremely formal When you've began with Dear Sir or Madam, or To Whom It May Concern, use Sincerely Yours, Respectfully. These phrases are used at the end of letters when they're addressing someone directly.
Use these expressions after writing about yourself or someone else. For example: "Sincerely," "Respectfully," and "Yours truly" are used at the end of letters when they're not being addressed to anyone in particular.
The phrase is also used by people who want to indicate that they have written something but don't want to specify how they have been addressed. For example: "Dear Sir or Madam," "To Whom It May Concern," and "To the best of my knowledge."
In business letters, the phrase is often included at the end of the letter as a sign that it has been reviewed by legal counsel. For example: "To whom it may concern," "For review by legal counsel," or "Enclosed for your information."
In academic papers, the phrase is often included at the end of the paper as a signal to the reader that all standard spelling and grammar rules have been followed.
Extremely formal When you've began with Dear Sir or Madam, or To Whom It May Concern, utilize it respectfully. Sincerely, use it after you've begun with Dear + name. These letters are usually sent to people who have done someone wrong, such as when someone has applied for a job without being interviewed by the company first. You should also include your address on where to send the letter.
Formal When you've begun with "Mr.", "Ms.", or "Mrs.", use it respectfully. Sincerely is used at the end of these letters. These letters are usually sent to people who are in a position of authority, such as teachers and principals. They may also be sent to companies or organizations that you have reason to believe would not respect you if they knew your name.
When you've begun with "Dr." or "Professor", use it respectfully. These letters are usually sent to people who have earned their degree title through school or university. They may also be sent to companies or organizations that require them to use their degree title when referring to them.
When you've begun with "The", or "You'll notice that so-and-so...", use it respectfully.
Sincerely, (this is used if you opened your letter with "Dear Sir or Madam." - formalized paraphrasing) Thank you very much, —- This is utilized when you've addressed your letter to a specific person. This can be utilized when writing to someone you just know a little about. It may also be useful when writing to people who are important to you but for which you have no actual name to give to the letter.
I believe that I have been given a mission in life. I think it is my duty to use my gifts to help others. I want to be a doctor. Since we are on this topic, I would like to share some of my ideas with you. Maybe you can tell me what you think.
Yours sincerely, (this is used if you didn't open your letter with "Dear Sir or Madam.")
Or: Your sincere wishes for success go with this letter.
123 Main Street
Anytown, USA 12345
Sincerely, yours (in a formal manner) Sincerely, Kind Regards, or Sincerely, Yours Truly (most useful closings in business letters) Best wishes, Yours sincerely (slightly more personal and friendly) Good luck, Hope to hear from you soon, or Thank you for your interest.
In most business letters, you can begin with "Dear Mr./Dear Ms./Dear Ms./Dear Ms./Dear Ms./Dear Ms./Dear Ms./Dear Ms "Yours truly," you should say at the end of the letter. This is called a closing phrase or clause. It gives the reader/listener more information about who is being addressed and often includes another greeting.
Closing phrases are important in letters because they give readers/listeners context and understanding about what is being said. Without them, readers/listeners would not know how to interpret your words or whether they should reply to you.
Common closing phrases include: "Sincerely," "Respectfully," "Warmly," and "Thank you."
For example, if you were writing a letter to someone named Sarah and wanted her to know that you were sending her a gift, you could say "Sincerely yours" or just "Yours sincerely." Both sentences tell Sarah that you are sending her a gift and also close the letter by giving it a name. The only difference between these two sentences is that the first one uses formal language while the second one uses informal language.
When writing a letter in English, always remember to put an ending on your sentence. This tells the reader how to interpret your words and allows you to close the letter properly.
Extremely formal (for official business letters). Whoever it may affect Use it only when you don't know who to address the letter to, such as when writing to a government agency. Dear Sir/Madame, When writing to a position that does not have a named contact, use this format. When writing to more than one person, repeat the name each time.
Use the full name of the individual to which you are sending the letter. If they have multiple titles or names, use each one in turn. For example, if they go by their first name and their middle name, write "Dear John Doe" and "Dear Jane Smith". If they have no title but act as a group, write "Dear Friends". Include your own complete address so they can reply.
Include the person's full legal name along with their job title if applicable. A mailing address is required for any response other than private correspondence.
Letters are usually written on company letterhead which gives the recipient insight into how the company operates. If there is no letterhead, you can include this information in the opening paragraph. Be sure to identify yourself clearly at the beginning of the letter so the reader knows who you are.
After identifying yourself, introduce the subject of your letter. Give a brief explanation of why you are writing them. Do not send a copy of the letter with others - save your readers time by including only the relevant information.
For both professional and personal letters, use "Sincerely."