Request that the receiver contact you. You reassure the reader by requesting such a follow-up that you are prepared to stand by your advice. To end the letter, write "sincerely," "cordially," or something similar, then sign and write your name.
Thank the recipient for taking the time to evaluate your idea and invite them to contact you if they have any questions. Finish the letter with a professional closure, such as "Sincerely," "Regards," or "Thank you," followed by a comma. Sign your name above the written name, then enter your name a few lines below. You can also include your address, phone number, and email address.
Ending letters is difficult because you want to give the recipient all the information they need while still keeping the letter short and sweet. We'll go over some examples of good endings below, but first, let's review some general guidelines for ending letters.
The objective of an ending is to give clarity on what will happen next time you meet or exchange messages. An ending should not contain additional information that is not already clear from the body of the letter. For example, if your letter asks someone to call you back about your opportunity, it's not necessary to write "Let me know when you've had a chance to think about it" in the closing. That statement can be found in the body of the letter.
Avoid using jargon or industry terms in your closings. If you're sending a message through a website, don't use wordy close-outs. The reader will never see your closing so there's no reason to confuse them with extra details.
Finally, keep your letters concise and to the point.
How to Write a Follow-up Letter:
Letter Writing and Sending Suggestions Close your business letter with a phrase like "Sincerely" or "Regards." If you intend to mail the letter, your signature should be followed by your typed name. If you're sending an email, your typed name should be followed by your contact information, which should look like this: "John Smith ".
All letters should begin with an appropriate title for the reader. A letter that doesn't give enough attention to the reader's needs cannot be considered effective communication. Before you start writing, think about who will read your letter, what their needs are, and how you can meet those needs while still maintaining your point of view.
In conclusion, a good letter is useful, readable, and written in a manner consistent with the viewer/reader's needs and interests.
Close the letter with courtesy. After you've expressed your request and supplied all of the information the receiver may require, end on a courteous note. Thank the receiver for taking the time to consider your request and express your eagerness to hear back. Then finish with a formal greeting, such as "Sincerely." At the end of the letter, be sure to include your address and phone number.
It is appropriate to close letters with "Yours truly," or "Kind regards." But some people find these phrases stiff or pretentious and instead use more informal closing phrases, such as "Take care" or "Give my best to [name]." Use your own judgment about how formal or relaxed you want your correspondence to appear; otherwise people will assume that you are cold and unapproachable!
The easiest way to close a letter is by using a standard closure such as "Yours sincerely," or "Best wishes." However, if you would like to add a bit more flavor to your letter, here are some other options:
"With thanks," or "Sincerely," will do nicely as closures for letters that are being sent in response to a request for information or assistance.
"P.S.:" should be used at the end of an email message to indicate that there are additional details available that weren't included in the original email.