Skip one line and type "subject," followed by a colon, two spaces, then the memorandum's topic in all capital letters. Start the body of the memorandum with a brief, simple, to-the-point statement, followed by the primary concept or purpose for writing, and then press "Enter" three times. The computer will now create a new document titled "Army Memorandum." Type your memorandum into this new document and save it as a Word file under any name you like.
That's it! You've just made an Army memorandum.
The best time to make an Army memorandum is immediately after thinking about it. As soon as the idea hits you, write it down with the intention of filing it away in a safe place for future reference. This will help you avoid losing track of ideas when they come flooding in. It also gives you time to figure out what kind of memo you want to write (see example above).
When you're ready to write your memorandum, simply skip a line and enter "subject:" followed by a colon, two spaces, and then the topic in all capital letters. Start the body of your memorandum with a brief, simple, to-the-point statement, followed by the primary concept or purpose for writing. You can end your memorandum here or continue on to discuss options for implementing your idea or finding solutions to problems.
Type "MEMORANIA FOR," followed by the recipient's name, three lines below the date. If the memo is addressed to a specific person, put "the" before the recipient. You can also use abbreviations such as "gm." or "sg." after the subject code to save time.
To sign your name, create a line down the middle of the page with this form:
The Office Of The Secretary Of Defense
Washington D.C. 20310
You can also write "EOD" for "endorsement on dismissal" at the bottom of the page to indicate that you have signed off on your employee's termination paperwork.
If you are sending multiple memos, it may be easier to print them out first and sign them all at once. For example, if you have four memos that need signing, go ahead and print all eight pages of one memo, then sign all four pages simultaneously.
Do not forget to include your signature on any memos you send out. It is your proof of authorization to act on behalf of the department and should always be attached to any document you send.
If it is heading to a different department or organization, include the name of that entity. Take a look at the AR 25-50 if you're having trouble figuring it out. The topic line is as follows. Essentially, it provides the reader with a succinct statement regarding the topic of the memorandum.
This is what the body should look like. AR 25-50 as an example This is how your memorandum should be spaced. 1 = one and only one space 2 = second blank space Single spacing should be utilized while structuring your memoranda at first to make it easy to read. Should start three spaces below the subject line, as shown by the figures on the left
This is what the body should look like. AR 25-50 as an example This is how your memorandum should be spaced. 1 = one and only one space 2 = second blank space Single spacing should be utilized while structuring your memoranda at first to make it easy to read. Should start three spaces below the subject line, as shown by the figures on the left. A single space should separate each section of the memorandum.
At the top of the page, type "memorandum." At the outset, state that this is a memorandum. 1.5 inches (3.8 cm) from the top of the paper, write "MEMORANDUM." On the first line, make the term bold. Next to it, type "1." Click the Line Style button and choose No Line. Type "-" under To: Here's where you specify the recipients. Use sentence case rather than title case so it's readable even if they use a computer.
Next to To:, type the names and titles of the people to whom you are sending the memo. If necessary, split up the names into categories such as employees, independent contractors, etc..
After typing "-" for To:, press Enter. The "To:" field will appear at the top of the next open sheet.
Now you can start writing your memo. It should be written in plain English rather than using business language as that might confuse people. Use simple words instead of fancy ones as that will make your memo easier to understand.
When you're done, click the Save As... button on the File menu. In the Save As Type box, select Memorandum. In the Save As Folder box, navigate to the location of your choice and click OK. Name the file memo.xls and click Save.
Use lively voice and well-structured, short phrases. An Army memorandum should be easy to read and devoid of grammatical and technical faults. Sentences should be brief and to the point. Use one- and two-syllable words and write in a casual tone. Avoid using complex sentences structures.
To help readers understand your thoughts on certain topics, use subheads instead of writing entire paragraphs under each section heading. This will help make your memo more readable and effective.
When you are writing a formal memo, it is appropriate to use formal language and elaborate sentences. Use the present simple tense when referring to recent events, and use the past simple when talking about historical facts. Always start memos with a clear objective statement that makes sure that everyone understands what this memo is going to cover before they read further.
Memos should be written so that anyone in the Army can understand them. If you use technical jargon or military acronyms, then you should include definitions for these terms at the beginning of the memo. This will make sure that your reader does not have to guess at the meaning of any word or phrase.
Finally, remember to have fun! Writing memos is a great way to express yourself, learn about other people's opinions, and improve your writing skills all at the same time. So have fun writing Army memos and we hope you get the chance to do so often!