Make an outline of your notes. An outline aids in visualizing the framework of your speech. Placing numerals and letters at various times in your speech also helps you distinguish between primary and secondary topics. The outline will be simpler to read while you are speaking if you indent supporting elements. A supporting element is any idea, fact, or incident that provides additional information but does not directly relate to the topic being discussed.
As you think about what you want to say, write it down as quickly as possible. Do not worry about grammar or spelling at this stage of the process. You can correct these errors later. Just get your ideas on paper as quickly as possible so you do not forget them.
Once you have some ideas for your speech, create a mind map. A mind map is a diagram used to visualize thoughts or ideas. Use different colors for each section of your speech. This will help you see the overall structure of your presentation more clearly.
To make speaker notes, you need to understand that you are making a synopsis of your talk. This is different from a regular essay because it is not written to persuade an audience over something matter-of-fact. Your speaker's note should include both positive and negative aspects of the topic, including alternatives/side issues that may not be apparent initially. Also remember that while you want to cover all relevant details, you don't want to go on too long or repeat information already covered elsewhere.
The top 8 note-taking tips
Listening and Note-Taking Techniques and Tips
How to Make a List of Notes
Simply make a list of essential words or headlines in bullet form. The purpose of the notes is to help you remember things. They should not be so complete that another person could pick them up and get to the substance of your presentation. Make sure your notes are simple to see by writing large and allowing enough of white space. Use different colors for different subjects.
You can make notes in any format that will help you retain information later. You should use whatever method works best for you. Some people like to write out their notes by hand while others prefer using computer programs. Either way, making notes helps you understand the content of your presentation better which in turn helps you deliver it with more impact.
In addition to notes, presentations often include other materials such as charts, graphs, and diagrams. These elements can also be included in the body of an email if you wish to keep them separate from other attachments. They should not be attached to the email message itself because most email clients will limit the size of each attachment to less than 1MB. If the chart, graph, or diagram is too big to fit within this limit, break it into several messages rather than dividing up one large file.
There are many ways to present material via email. It's important to consider how much text readers can comfortably read before deciding on the best approach.
This post will lead you through some specific techniques for organizing your notes so that you can stay on top of your game.
5. Prepare Your Speech