Your message should be addressed to "The Honorable (Full Name), Governor of (State)." The governor's complete title should be addressed on the outside of your letter. This contains their title "The Honorable," followed by their first and surname names, as well as the state or region they administer. If the official requires further identification, a city or county name can also be included after the word "Governor." For example, if you were writing to the governor of California, you would write to "The Honorable Gray Davis, Governor of California."
When writing to former governors, it is appropriate to refer to them as "Mr." or "Mrs." Even when their name is used instead, you should still refer to them as "Mr." or "Mrs." Although they may be deceased, it is not appropriate to omit this formality.
If you are writing to more than one governor, include a separate letter for each one. They may have different policies on how they want their letters handled so it is important to send them all separately.
In addition to an address, most letters contain a greeting from the writer. However, if you had something specific to say within the body of your letter, it is appropriate to use formal language when addressing the governor.
"The Honorable (Surname), Governor of (State")," introduce them properly. A governor's formal title is "The Honorable (Surname). " You can indicate the state or area they control after their title. This lengthy title should only be used when presenting somebody to a gathering, such as at a speech or rally. If you are using this style in your writings, use abbreviations instead.
In speeches and letters, it is customary to begin with Mr. /Ms. (or Mrs.) followed by the person's first name. For example, John F. Kennedy would be referred to as "Mr. Kennedy" or "Mrs. Kennedy." The beginning "The Honorable..." is not necessary for people who are not judges or lawyers; they already have an official title because they hold an office under the government. Only start with this formality if it is appropriate for someone else to do so first. For example, if a president wants people to call him "Mr. President" rather than "the President," he can tell them so by sending out a memo stating that future memos will use his first name only.
It is also acceptable to start with just "Governor" and then mention the state or area later.
(b) Mayors are always addressed as "The Honorable." However, county and local authorities are not often addressed as The Honorable. (c) A person who has held the title of Governor, Senator, Judge, General, The Honorable, His Excellency, or any distinguished title may keep it throughout his or her lifetime. After their deaths, former governors, senators, judges, generals, and other persons holding such titles are usually given a state funeral. Their names are also added to buildings, parks, and other public places.
When you write to a mayor you should always refer to him as "The Mayor" or "Mr. Mayor" - never as "Your Excellency" or any other form of address. If you are writing to more than one mayor, then you should list them all in your letter with "Mr." before each name.
You can start your letter by saying how pleased we were to receive his/her email. Then you can go on to say what service you provide and why that service is needed by people like the mayor. You can also mention some project or event that your city might be planning soon and ask if the mayor could help out with that effort. At the end of your letter, you should include your phone number so he/she can call you back if they have time.