Enclosures If you have attached any papers with your letter, such as a résumé, just type "Enclosures" below the closing. You have the option of listing the names of each document in the envelope. Alternatively, you can list an address where you would like these documents sent.
Before email, individuals included "Enclosures" to the bottom of business letters to indicate that the envelope contained additional papers. Consider it the email equivalent of "view attachment."
Today, most people use electronic messages instead. Personal notes are attached to important emails or left in the body of the message. For companies, it's common practice to include an "enclosure" section at the bottom of letters to indicate that there are additional documents that should be attached before sending.
This enclosure section is usually called "Attachments" and contains details about what's inside the envelope. Attachments can be anything from spreadsheets to videos. They're used by employees to share files that aren't appropriate for distribution over an open network such as the Internet.
Companies use attachments because they have more than one employee working on a single project. This allows everyone to access the same file even if they're not involved in the project itself. Employees can also attach files they find on other websites without permission from the owner. That way no copyright infringement occurs.
In addition to attachments, letters often include a section called "References" that provides contact information for anyone else who might need to get in touch with the writer. References may include names, addresses, and phone numbers.
Enclosures are papers that are included in the letter but are not always referred to. Sending your CV and cover letter together is a great example. The cover letter provides no context for understanding what is said in the cover resume. Sometimes companies will ask for an enclosure to show they received everything.
The term "enclosure" has become somewhat of a generic term for anything that's sent with a document, whether it's an old-fashioned manilla envelope or a CD-ROM disk. For example, if you're sending someone a book as an attachment, it would be called an "attachment." If you were sending them a video tape, it would be called an "enclosure."
People use the word "enclosure" even when there aren't any physical objects being sent. For example, when you email someone your resume, that's an "enclosure" of information. When you send a friend a link to an article on your favorite website, that's also an "enclosure."
In conclusion, an enclosure is anything that's sent with letters documents, resumes, or other files.
Off to the side, make a list of the papers you'll be including with your cover letter. Double space after your name at the conclusion of your cover letter. For one document, type "Enclosure:," for two or more, "Enclosures:." The cover letter enclosure marking "Encl." is likewise acceptable. However, use only lowercase letters when using this term.
Now you can start the letter. In order not to appear too formal, keep the tone casual and conversational. You can even use the first person: "Hey there! I saw your ad for an accounting assistant job and had interest in applying but didn't want to miss out so I'm sending my resume...etc."
The aim is to get your foot in the door, so be sure to include important details such as any recent experience you have in the field, names and contact information for three references, and a summary of what makes you a fit for the position.
There are two types of cover letters: objective and descriptive. An objective cover letter is used by someone who wants a specific job. It should include details about yourself and your work history that show that you are a qualified candidate. For example, if the position requires experience working with computers, mention several programs you've installed on your own or repaired for friends/family. If it's a sales position, explain how many people you contacted during the last campaign and why they were selected over others.
The phrases "enclosure(s), encl., attachment(s), and att." denote that the envelope contains one or more papers in addition to or attached to the letter. If there are many similar papers, the number should appear following the notation. For example, "5 atts." would mean that there are five attachments.
The word "manuscript" is used instead of "paper" when referring to writing done directly in an effort to get work published. For example, "a manuscript I wrote about my travels" means that the writer is trying to get his work published in a book or magazine.
"Manuscripts" are usually longer than articles that are not meant for publication. For example, a short story might be called a "manuscript," while a newspaper article would be called an "essay."
There are three ways to indicate that an enclosed piece is part of a larger collection or group: with the word "contains," with the abbreviation "ICL," or within brackets [ ]. The term "incorporated list" refers to a list of items included within another document, such as an will or brochure. In this case, the item is "incorporated" into the main document by being listed after it. With letters, telegrams, and memos, it is common to include more than one item by using multiple enclosures.
Pages stapled to a letter are often considered a "attachment." They are securely fastened and will not come undone. An "enclosure" is anything that is contained within the same envelope but is not attached to the letter. "Thank you so much for your generosity," for example, might be written in the letter. It could also be left as a message on our phone machine at work.
The word "attachment" can be confusing because it is used for things that go with something else full time, such as employees or partners. An "attachment" to something is a part that goes with it; for example, the engine of a car is an attachment to the body. A "non-attachment" to people or things is a way of thinking about life where we don't cling to those we love or hold onto possessions.
Many spiritual teachings suggest that we should live without attachments. This means that we shouldn't get too close to anyone else or anything else in life. We should keep our distance from others and avoid getting involved with problems that might happen along the way. The idea is that if we stay unattached then we won't get hurt when other people act coldly or neglectfully.
However, some attachments can be good. For example, an attachment to someone who treats us badly might make us feel safe enough to try new things or confront our fears. Also, an attachment to something protects our values and makes them tangible.