The letter should be signed by both you and the other party. Make two signature blocks, one for each of the parties. Create a new line beneath the signature line for your name and another for the date. Type "Understood and Agreed" just above the signature block. You can type the rest of the text in the letter after this initial statement.
You can also include a preprinted form or template that covers these items. Such forms are usually provided by agencies that provide standard contract language for businesses to use as a guide. For example, if you are writing a life insurance policy, the agency may provide several sample agreements that you could copy and modify to fit your needs.
In addition to covering the agreed-upon terms, the signed agreement letter is evidence of the contract between you and your partner. If something were to happen to one of you before closing, the other would have confirmation that you had agreed on certain terms and could act accordingly.
As long as you follow these steps, you have signed an effective agreement letter.
You must begin with a header, just like you would in any other formal letter style. Put the date in the top-left corner of the contract letter and address it to the person or entity to whom you are writing (specifically, with whom you are entering into the agreement). 2. State your objective. Make sure that the recipient knows what you want him/her to do. In addition, be specific about who will benefit from this agreement. If possible, include a sample copy of the agreement with your contract letter.
Now you need to give context to your message by explaining why you are writing and what you want done. Do this by discussing any previous relationships you have had with this person or entity. Also explain how you plan to use them to meet your needs. Finally, ask if they have any requirements for performing under the agreement. If so, make sure you include these in the text of your letter.
If you want to get more detailed information on where to start in a contract agreement letter, then we recommend that you read our article: "How to write a successful contract agreement letter".
In conclusion, a contract agreement letter is a short document used by businesses to notify each other of an intent to enter into an agreement and to set forth the terms and conditions of that agreement. As such, it is very important that you write one accurately and concisely. Avoid lengthy paragraphs and stay focused on the purpose of your letter.
Making Two Signature Blocks Fill in the name of the second person who will be signing the letter. Add the firm name and title of the second individual exactly under their typed name. When you're ready, print the letter and have each individual sign it in pen. If you want to add more substance to your correspondence, include one address for each signature block.
To learn how to write an official letter, follow the steps below.
Writing a Contract Letter
If you can't meet in person, call or email the individual and say, "Hi, I gave you an agreement to sign on [date]." I simply wanted to be certain you got it. If not, please notify me and I will send you another. It is very important that you get me when you accept agreements because we need to ensure that we are all talking about the same document.
Politely but firmly put him/her out of his/her misery and get them to sign the agreement. Don't forget to date the agreement! Here's how: When you send the agreement, include a separate email with a brief note asking the other party to review the agreement and let you know if there's anything else they need from you. You can use this same note to confirm appointments. That way you're not bugging your client with follow-up emails or phone calls and they don't forget about you when you aren't looking for business.
Asking for a signed agreement is just as important as any other part of the sales process. Otherwise, you're just fishing around for commitments and never really close the deal.
Closing the deal doesn't just mean making a sale; it means getting to the point where you have resolved any objections your prospect may have and have given them enough time to think about their decision. Only then should you follow up with them.