How to Begin a Letter In most business letters, you can begin with "Dear Mr./Dear Ms." + surname. You should sign the letter "Yours truly." If you are sending a form letter, you can simply type the word "Cc" (for carbon copy) at the end of your letter.
You end a letter by signing it and giving your address. Do not forget to include your phone number if it is available or applicable. Some people also include their email address as well. However, this is generally considered inappropriate since most people don't know how to read other people's emails.
If you want to be more personal, you can write something like "To Whom It May Concern". This is usually only used in letters that you send out, for example, when applying for jobs or promotions. Otherwise, use your best judgment based on what kind of letter it is. For example, if it's a report to someone's superior, you might want to be more formal and use "To Whom It May Concern". But if it's just a note to a friend, you can write something like "Hey Joe! Wanted to let you know that I'm good now that I got my medicine."
Begin your letter with the phrase "Dear." This is the most typical method to start a letter. "Dear" should be followed by the person's or family's name. Instead of "Dear," you might start the letter with "Hello." Or you could begin it with something like "To whom it may concern..."
After you have said who you are and where you live, you need to tell the person(s) what you want to say. You can write one sentence if you just want to say something simple, such as "I am writing to ask for your help." But if you have lots to say, then break it up into paragraphs with a closing remark at the end of each paragraph. For example: "In addition to asking for your support on the ballot measure, I also wanted to let you know that the school board voted 4-1 to cancel our spring vacation trip to Spain!"
You should always sign your letters. This shows that you are writing from personal knowledge and experience and not just spreading rumors or saying things that aren't true. Your signature should be at the bottom of the page in an area provided for it. If you don't have room for your whole signature, then sign with an initial will do.
To finish the letter, you need to address it to someone specific. Use the word "who" when referring to recipients of the letter.
If you know the entire name of the recipient, you might add to the formality of the letter by beginning with "Dear," followed by a personal salutation, such as "Dear Ms. Johnson" or "Dear Mr. Jones".
Beginning with the letter
Begin with a greeting. Begin your main content with a suitable, courteous greeting. If you know the person you're writing to, use their first name, for example, "Dear Tim." Otherwise, use the person's last name and the appropriate title (e.g., Dr., Mr., Ms., or Mrs.). Always begin letters with a formal greeting.
Follow up with an expression of concern for them. Tell them what you will do if they are not well. Ask how they are doing or say you are interested in knowing how things go with them. Make a request of them; for example, ask them for information that may help you out or ask them to reply to something you have said in the letter.
Close with a polite good-bye. Include your address and phone number in case they have any questions for you. Say thank you again if thanked for your message.
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