Protect yourself from the bad. Rather of apologizing for the terrible news that is about to be delivered, the buffer statement will prepare the reader for what is to come by setting the scene or explaining some of the background behind the message. Remember that negative news is usually unpleasant, so don't go overboard.
Help them through the good. Even though your friend or family member may not want to hear it, there are times when the bad news needs to be delivered. Try to find the positive in the situation and focus on that instead. For example, if someone's father has been diagnosed with cancer, you could say something like "I know this must be hard for you" rather than just giving them the bad news.
How does a buffer work? A buffer is used by journalists to report facts and opinions separately while still keeping them together in one article. For example, if a journalist wants to write an article about how great New York City is but also include a quote from someone who doesn't love the city, they would use a buffer sentence to separate these two types of information.
There are several different ways to use a buffer in a sentence. The most common way is as a transition device between two ideas. For example, if I wanted to tell you about my favorite movie ever but then also mention another movie that came out recently, I could use a buffer sentence to connect the two ideas: "My favorite movie ever is The Princess Bride.
When a corporation wants to deliver bad news, whether through a letter or another form of corporate communication, a buffer statement is added at the beginning of the correspondence to soften the blow or minimize the severity of the message. The buffer statement can be as simple as "It has come to our attention that..." or "We are writing to inform you that..." Depending on the context, it may be necessary to add more detail or explanation to certain words in the buffer statement to avoid coming off as condescending or threatening.
In communications theory, a buffer is a storage device that stores information for later retrieval. In other words, a buffer is a place where information is held until it can be delivered effectively. For example, when you send an e-mail message, the e-mail software application that you use is acting as a buffer - holding your message until you delete it. This allows your message to be retrieved by the recipient even if they do not open their e-mail immediately after sending it.
In communication management, a buffer is a document filed with a company informing them of some important event or decision that needs to be communicated to employees or others. For example, when a new product is introduced by a company, they often send out a buffer letter to all employees explaining what the new product is and how it will be used by the company.
A buffer is merely a phrase or sequence of words that lessens the sting of the impending unpleasant news. At first, you may say it elicits a certain level of pity. For example, in view of your remarkable track record, I carefully evaluated your application. And despite its many accolades, I must regretfully report that your score does not meet our requirement for the position.
In business, a buffer is used to soften the impact of negative information. For example, when you announce that you are closing your office, you would like to do so in a way that doesn't cause an uproar among your customers. So, as part of your closure process, you put out a press release stating that, due to changing customer preferences, you are moving your office operations to another location. This gives your customers time to find a new company before they lose access to your services.
The term comes from the same source as buffer zone, which refers to land set aside for the protection of a species or group of animals. A buffer zone is required to avoid disturbing the people or animals within it. The concept behind buffers in writing is much the same- to protect the interest of both author and reader without causing undue pain.
When putting together an effective buffer, it's important to identify what's most troubling about the bad news.