When writing a formal letter to school authorities (principal, teacher, HOD, etc.), provide the receiver's name and position, followed by the school's address. 4. The formal letter's subject: You must add the subject line after the receiver's information. It should not be used for general correspondence.
Follow official school procedures for submitting reports, making requests, and filing complaints. If you have a complaint about a student, please contact that student's parents or guardians first before going directly to the teacher or administrator. Also, remember that students can be disciplined through their parent organization as well - so if you have a problem with a student, talk to his or her houseparent or advisor.
Finally, check with your school district or university policy on formal letters before you start drafting them. Some schools may require you to submit your letter in writing via email instead. Email is considered formal written communication and therefore should follow the same rules as regular letters.
The subject line of the formal letter must be included after the receiver's information. Essentially, this subject line explains the letter's aim. 5. Salutation: Begin the letter by greeting the person to whom you are writing. Use the formal "Dear _________," if you are not sure whether or not they are well-known to you. Otherwise, just use your first name.
The salutation is used at the beginning of every letter, regardless of the relationship with the recipient. It can be a simple "Dear Friend," or it can be more formal such as "The President of the United States." Always include a salutation when writing to someone who holds authority over you. Failure to do so may result in your letter being returned to you unread.
There are two main types of salutations: formal and informal. A formal salutation shows respect to the recipient, while an informal one does not. For example, if you were to send an email to a friend, you would not need to include a formal salutation such as "Mr. Johnson" or "Dr. Jones"; however, if you were to send that same email to their work address, then you would need to include these details in order for them to understand that you are writing to them personally.
The following is the format for a formal letter to the principal: Begin with the sender's address, then the date, and finally the school address. Next, make a note of the subject and greeting. Continue with the body of your message in three paragraphs. Use formal language and avoid using first person singular pronouns (I, me, my). End with a short closing.
To write a formal letter in English, start with the sender's address, followed by the date and final school address. Note the subject and greeting. Then, describe the problem that has arisen in plain language using simple sentences. For example, if one student is talking during class, he or she could be told to be quiet. Or, if there is no teacher present at a certain time, another member of the teaching staff could be informed about the situation so that they can take action. End with a brief closing such as "Yours sincerely," or "Best wishes."
Here are some examples of letters that use this format:
Dear Mr. Smith,
Enclosed please find my application for admission into your high school. I look forward to hearing from you soon.