Mention the receiver's name and address correctly. Include a subject line explaining that you have travel authorization. Greeting the recipient with Sir or Ma'am The content of the letter should adhere to the subject line and be respectful. It should include full names and addresses, even if the people you are writing to know this information already. Signed letters are considered formal documents so they should also be written on letterhead material or in a professional manner over email.
The easiest way to write a letter asking for permission is probably through an online tool. These tools can help you organize your thoughts and ideas before you start typing, which makes it easier to produce a concise and effective request. They can also translate your letter into different languages if needed. However, not all websites allow this kind of collaboration feature so it's best to check their terms of service before using such a tool.
If you want to write a traditional letter then you can print out template letters from websites like FormSpring. These templates can make it easier to write a proper letter that includes everything you think might be important to include.
Either way, getting permission first is essential to avoiding problems when traveling abroad.
Permission Letter Template
A permission letter's format
To ensure legibility, choose a common typeface such as Times New Roman and black ink. Use a courtesy title, such as Mr. , Mrs. , and address the other person by name. If you're writing to a firm or don't know who will see it, start with "To Whom it May Concern" or "Dear Sir or Madam."
The first thing you need to do is identify yourself and your relationship to the recipient. This means stating your name, address, and the reason you are writing them. You can do this by typing or printing your letter on letter-size paper. Use one continuous line for each paragraph and leave a margin of 1 inch on all sides; otherwise, your letter won't be considered formal.
After naming yourself and your recipient, it's time to say what you want to say. Start your letter by stating its purpose clearly and simply. For example, "To request a donation to support students with disabilities." Don't worry about spelling mistakes or grammar errors until later. Just get your point across as quickly as possible.
Now that you have stated your purpose, you can start explaining how it affects the recipient. For example, if you were to send a donation request to a nonprofit organization, you would then explain why they should donate to you instead of another organization. Keep in mind that when you are writing a legal letter, you are telling someone what you think they should do so it's important to be clear and concise.
Write the date and "to whom it may concern," as well as a salutation such as "Dear Sir or Madam." Apologize for not being able to mail the letter personally or for not being able to locate the person in question's name. Make a quick introduction in which you describe yourself, your career, and your hobbies. You can also include a self-addressed stamped envelope if you want them to return the letter.
That's it! You have written a perfect business letter! Now all you need is someone to read it over before you send it out.