Introduce yourself to the writer and explain why you're writing. Indicate the position that is supported. Use examples and facts to back up your claims. Describe any required action. Close with thanks for receiving your message.
The opening paragraph of the letter should be a quick introduction to the writer. Mention the essentials, such as your name, occupation, citizenship status, and relationship to the applicant. You might also state how long you've known the individual who requested the letter. Be sure to include your address, too.
The rest of the letter should consist of an explanation about why the individual being written about is important to you or your company, along with some kind words about his or her skills or abilities. You might also mention previous employers or other references. Finally, you should offer help if needed. For example, you could offer to pass on a job opportunity to the applicant if there are any available at your company. Or you could suggest that she get in touch with someone at your office to find out more about current openings.
You can send your letter by email if you prefer. However, writing by hand creates a much more personal connection between you and the applicant. Handwritten letters are also easier to read than emails.
It's recommended to send your letter by certified mail with a return receipt requested. This way, you will know if the letter has been received by the intended recipient.
If you have additional questions about letters to immigration, feel free to contact us at [email protected]. We're happy to help.
A letter's fundamental structure
Each letter must be
What is the proper way to compose an official letter?
How to Write a Letter: The writer must begin the letter with your name and address, followed by the date of writing the letter. Include the recipient's address in this part if you know it, or use the phrase "To whom it may concern." Include the proper greeting after the recipient's address. Sign your name at the end of the letter.
The letter should be written on official USCIS letterhead. If you do not have access to such head-ers, then use any letterhead that shows the identity of the company as well as its relationship to an agency within the government. In general, letters on private stationery are not considered official documents and thus cannot be used with the full weight of law behind them. Make sure that the letterhead is from a reputable source; for example, a company that has been in business for many years or one that was recommended by a friend might be acceptable substitutes.
In addition to your name and address, other necessary information to be included in the letter is the subject line showing what kind of document you are submitting, the docket number if applicable, and the complete title of the form. You can find out all these things by looking up the form on the USCIS website. Under "What is the process for filing a form?" click on the link for the specific form that you want to file. This will take you to the exact page with all the required information.