How do you write CC and enclosure in a letter?

How do you write CC and enclosure in a letter?

This is feasible with a formal typed letter by putting a carbon copy notation at the conclusion of your message. Type the symbol CC followed by a colon after your enclosing section. Then, give the name of the person to whom you're writing the letter. Finally, type the address of the recipient on the other side of the paper.

Here's an example: "Dear John, Joe and Sara: Thank you for your letters. I'm sorry I can't meet with you this time but have agreed to join your group. Please send me your new address so that I may send my check to you." Here, the original letter is to three people—so it has been deemed appropriate to copy it into another document, which is then sent to them.

It is also acceptable to use carbon copies when sending e-mails. However, there's no need to include the word "carbon" in the e-mail subject line or in the e-mail text itself. When using carbon copies in e-mails, each recipient receives their own separate copy of the email; therefore, no additional charge will be applied to your account.

Finally, when you write back to someone who has sent you an email, it is acceptable to reply to all recipients. Therefore, instead of writing separate emails to each person, you can reply to all of them with just one message.

What is the proper way to CC?

The "cc" mark is eye-catching, falling just below the "enclosure" designation, if one exists. Put it on the following line and follow it with "cc:" and one space. Then enter the name of the recipient of a copy of the letter. Each subsequent "cc" should have a separate message.

Here are some examples:

John Doe C/O My Company 123 Main Street Anytown, MI 48109

Dear John Doe:

I want you to know that as of today, all sales representatives are required to make their own travel arrangements for meetings and events. Please do not send me itineraries or conference calls two weeks in advance. I will get back to you with more details when they're available.


Joe Public User

Note that most companies only use their first names for correspondence. If your company uses last names, then you should too. This is common in business letters where each person is considered equal merit even if they're from different departments or locations.

You can also use subject lines to catch people's attention.

What is the proper way to CC a letter?

The carbon copy way of addressing many persons is the recommended approach for business communication, according to "The Encyclopedia of Business Letters, Faxes, and E-Mail." It is simple to add "CC" at the end of a letter. Press the "Enter" key twice to insert two spaces between the letter's signature line and the "CC" line. Type the name(s) or address(es) you want copied and press the "Enter" key again.

You can also use different software programs to generate duplicates with different names or addresses. For example, Microsoft Word has a feature called "Smart Copy"; Open Office has a similar feature called "Duplicate Document With Changes". These features allow you to specify what should be changed in the copies (such as new lettershead or specific words highlighted) and how they should be named or addressed.

It is not necessary to send copies of all letters written by your company. Only send copies of those that contain information relevant to the recipients. This reduces paper usage and mailing costs.

There are two types of carbon copies: official and unofficials. Official copies are sent to people who need to see them; unofficials are sent to anyone else who wants to receive them. If you are unsure about whether or not to send an unofficial copy, ask yourself if you would feel comfortable sending it to someone without your employer's consent.

People may ask you why you sent them an unofficial copy of your letter.

How do you use enclosed in a letter?

Formally, you would refer to the enclosed objects in the body of your letter by (enclosed), and then, at the conclusion, you would write "Enclosures (x)" where x is the number of enclosures. As a result, you'd write:... my ID card (enclosed).

But most people simply say "the id card" or "the card". If it's important that they know it's an ID card, you can say this in a footnote or some other part of the letter where it won't interrupt the flow of the rest of the letter.

Some people might object that saying "the card" makes the item not important enough to deserve individual attention. But unless you have something else to say about the card, this isn't really an issue. Most people will understand that you want them to look at the card, and even if some don't, most will still respect your decision not to drag things out with extra comments.

Also note that many people think that mentioning specific items in a letter means that you want them returned. This is not true. If you want someone to return something to you, you should say so explicitly either in the letter or in a follow-up email. Otherwise, they may keep it without realizing what they're doing until it's too late (or worse, give it to someone else!).

About Article Author

Ricky Ward

Ricky Ward is an expert in the field of publishing and journalism. He knows how to write effective articles that will get people talking! Ricky has written for many different magazines and websites.

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