Senior staff member You write "p.p." in front of the person's name for whom you are sending the letter—p.p. stands for "per pro" (for and on behalf of). Young people may be able to write "p.c." instead of "p.p." if they know the correct spelling of per conto (for account). Some people prefer to use "a friend" instead of "you". This is acceptable in an informal setting.
When writing a formal letter, it is usual to add "Sir/Madam" at the beginning of the letter. Then follow standard practice by including your name, address, and contact information. Finally, sign the letter using one of these methods: "Yours sincerely", "Sincerely", or "Affectionately yours".
In English letters, it is customary to write the name of the city or town first, then the county, and finally the country. For example, London is written as "London, England".
It is also common practice to include the state or province next, followed by the postal code or ZIP code. For example, Ontario is written as "Toronto, ON K1A 0T5".
Finally, the country can be listed before the state or province.
You write "p.p." in front of the person's name for whom you are sending the letter—p.p. stands for "per pro" (for and on behalf of). You also write "cc: (back)" if you want to send another copy of the letter to someone else.
When you send a letter on behalf of someone else, you are acting as an agent or attorney-in-fact for that person. Your role is to make sure that the letter is written correctly and sent out in the proper manner. You may need to provide information about the person or issue their permission for you to send the letter on their behalf.
An example would be if I wanted to send my grandmother a get well card I could write "p.p. Mary Smith: I'm sending this get well card on behalf of myself and p.p. Mary Smith who I know will really like it." She would then receive the card through the mail. If she didn't want to receive any more cards she could write back "cc: (back)". That would tell the sender not to send her anymore cards.
Here is an example of a letter that does not follow these instructions: p.p. John Doe: I'm writing to let you know that I am unable to drive to work this week.
In the English-speaking world, per procurationem is frequently used in business communications, which are frequently signed on behalf of another person. For example, if a secretary is permitted to sign a document on behalf of a company's president, the signature will look like this: p.p. Signature of the Secretary Name of the President.
The form of per procurationem signatures is prescribed by law in some countries. For example, in the United States, an agent or employee of a corporation must sign his or her name in the following way: p.s. (postscript), or p.p. (per procurationem).
In other words, p.s. means "by permission," and p.p. means "as attorney-in-fact."
In Canada, Australia, and England, the format for a per procurationem signature is similar but not identical. In Canada and Australia, the postscript is omitted, while in England it is required.
For example, in Canada a principal's secretary would sign a document as follows: "John Doe, Secretariat of John Jones Limited by resolution of its board of directors dated December 3rd, 2012."
In Australia a principal's secretary would sign a document as follows: "John Doe, Secretary to John Jones Limited by resolution of its board of directors dated December 3rd, 2012."
For other papers, such as letters, forms, or general legal documents, the standard procedure is to write "p. p." before your signature to indicate that you are signing for someone else. This will demonstrate to the reader that you signed with the authority of the intended signee. If the letter concerns more than one person, then each person should be listed individually after their name. For example: "John Doe (p. p. for Mary Smith)" would signify that John Doe is signing Mary Smith's name to the document.
If you are not sure who the intended recipient is, it is best to leave a note with them confirming who they are and explaining why you are signing their name. For example: "Carol Walker (p. p. for Tom Jones) - I am signing Carol's name to let her know that I have approved the loan she requested from our bank."
People often ask about notifying others after an accident involving a car driven by a person who was not at fault. If you are writing a letter to inform these people, it is acceptable to use the term "defective driver" or "at-fault driver". However, most courts recognize that this letter is not necessary since everyone involved in the accident has been notified through other means.
If you're writing on behalf of a company, include your title on the next line. At the conclusion of a letter, use the following abbreviations: Use "cc" and the individual's name when sending a copy of a letter to someone other than the person to whom it is addressed. Use "bcc" and names for blind carbon copies.
Signing letters is a useful tool for getting your message across quickly and efficiently. When signing letters, it is important to read the entire letter before signing it. This will help you identify any errors in language or spelling that may not be apparent when reading it quickly. Make sure that the letter is written out in full with proper punctuation before signing it. This will help ensure that there are no mistakes when copying and pasting the letter into other documents.
As well as your personal signature, letters can also be signed by more than one person. If this is the case, then they should be separated by a comma.
For example, if you were to write a letter of recommendation for someone else, you could hand it in with your own signature and that of the person you were recommending (with a comma between them). The recommender would then take over from here by writing their own recommendation letter.
You can also write your own letter and have others sign it on your behalf.