Create a task sheet so that the instructions you offer are consistent with the instructions supplied by others. Step-by-step instructions should be written. All directions must be followed exactly. Do not skip instructions or provide them out of sequence. Make a beginning and an ending statement. This gives the worker time to read the instructions and know when they are done.
For example, "Stop at store #3 along route 9 for red paint." Or, "Pull over next to the tree." You should also mention any tools needed to complete the job (in this case, red paint). Finally, you can include any special notes about the job (in this case, it needs to be done by spring).
Using these basic elements, you can create almost any type of instruction sheet. A simple way to do this is to write down all the steps required to complete a job. Then, discuss different ways of doing these steps. For example, one person might suggest using a hand signal while driving from place to place while another suggests using a pre-written code word. Once you have discussed all your options, pick one method and write down how each step will be completed using this method.
Next, write short descriptions or comments for each step.
You must first be familiar with the work at hand before drafting instructions. Gather all of the tools and materials you'll need and arrange them in the order you'll need them. Note everything that is required. When writing your directions, you may wish to add a list of the equipment or supplies required to execute the operation. For example, "Wet sandpaper should be used to clean the mold after casting plastic toys." Be sure to include any information necessary to understand how to use your invention correctly.
Now you are ready to draft instructions. Start with an overview section. This will help people who may not be familiar with your invention understand what it is and why they should care. Next, describe the main steps needed to use your invention. Finally, include any important warnings about your invention. For example: "This toy requires electricity to work." Or "Be careful not to let children use unguarded scissors."
Once you've drafted a clear set of instructions, post them online for others to read. If you have a website, then including clear instructions will help users understand how to use your site and will increase traffic to it. Also, release your instructions to others. For example, you could share your instructions with friends and family so they can carry out the task if you are unable to do so. This is a great way to get more use out of your invention while spreading the word about its existence.
The eight fundamental phases in creating work instructions
Here are some tips to help make instructions more user-friendly.
Writing Tips for Effective Work Instructions in Simplified Technical English
Collect the necessary materials. Make a list of everything you'll need. This will help you stay focused on what needs to be done and not get distracted by things like lost gloves or broken pencils.
Draft each step clearly and concisely. Use simple language and clear instructions that are easy to follow. Avoid using technical jargon or long sentences. Simple steps and clear instructions allow everyone, even if they don't have your experience, to understand how to perform the task.
Is there enough information? If not, add more details! Give as much detail as possible about any procedures that may cause confusion (such as when to change the oil in your car). Include any special instructions for people who may need or want it. In some cases, an illustration can help make a procedure clearer. Try to keep examples short and simple, but if you need to include an image, then do so.
Will someone else be able to follow my instructions? If not, think about ways you can improve them so others can also use them.
In conclusion, write clear instructions that are simple to follow.