Make sure you give it some thought before submitting it to the court. Don't write it while under the influence of alcohol or drugs. You'll think it's your greatest work, but you'll be incorrect. Begin by making a bullet point list of what you wish to tell the court. Go over it carefully and remove anything that may harm your case or make the judge dislike you.
Now that you have an idea of what you want to say, it's time to draft a formal statement. Start with a brief summary of the events leading up to the dispute, including any injuries or losses suffered by each party. Next, describe in detail how you believe the other party has violated their contract with you. Finally, ask the court to issue an order enforcing the agreement you have reached. Be sure to write in a clear, concise manner so the court will understand your argument.
You should submit your statement with proof that you have sent one copy to the other party. If they don't receive it within 10 days, then file a motion requesting that the court send another copy by first class mail. Make sure to include a current address for both you and the other party if they are different.
Once the court receives your statement, they will set a date for a hearing. You will need to be present at this hearing, which will most likely take place in front of a judge.
You are not permitted to write to the judge. You can hire your own counsel to represent you in court. The court will let you know what time it will be holding court and where you can go to wait.
In addition, the judges on these boards are not lawyers and cannot give you legal advice. They can only rule on cases that come before them. They can't decide whether you have been given proper credit on your sentence for time served, for example, or tell you if you have grounds for an appeal. If you want answers to these questions or others like them, you should hire a lawyer who can examine the facts of your case and make any necessary arguments before the judges.
Also note that there is no guarantee that just because you write something like "I am very sorry for what I did" or "I am willing to pay whatever fine you deem fit" that the judge will accept your apology or feel differently about sentencing you. Judges see these letters often and sometimes they try to cheer up confused defendants by writing back. But they also need to read hundreds of letters and emails a day so don't expect a response if you ask them to reduce your charges or set aside your conviction.
Here is a list of crucial topics that you should mention in every letter to a judge:
A Brief Statement for the Court Write plainly and clearly. Include all essential material, but just facts germane to the matter at hand. Explain your involvement or interest in the case and your relationship to a party if you are not a party. Remember to sign and date the statement. You can find sample statements online or in the Guide to Judiciary Procedures.