This sample might assist you in correctly and swiftly writing a complaint letter to one of the tenants regarding excessive noise. It's also available for free download. You can also look here. Template for a Business Complaint Letter.
Maintain The Peace! What Exactly Is a Noise Complaint? A noise complaint is a complaint submitted by a landlord, tenant, or neighbor who feels that excessive noise is being created.
Most communities and localities have noise complaint laws. If your location has a noise complaint statute, you should inform renters of allowable noise levels and quiet hours by email or at-door notice letters on a regular basis.
Complain about your neighbor's noise, music, or other activities. Write this form of letter to express your displeasure with your neighbor's noise, such as loud music or parties. Include any relevant information in your letter, such as particular dates when incidences occurred. [If using letterhead, provide your return address] Your complaint letter should be written on official letterhead and include the following:
Your name and address (required by law)
A statement that you are writing on behalf of your neighbor (not necessary but acceptable)
The full name and address of your neighbor
Include the date in which the incident occurred.
List the time during which the incident occurred. For example, "between 2 p.m. and 4 p.m."
State what action you want taken against your neighbor if they do not stop the incident immediately. Options include requesting that your neighbor keep their noise level down to a reasonable level, request that your neighbor speak with you before allowing another occurrence, or ask that your neighbor change their scheduling so they do not play music after 10 p.m.
Provide your contact information, including an email address so your neighbor can respond directly.
Sign your letter and include the signature block at the bottom of this form.
Send your complaint letter by mail or in person to the appropriate authorities.
A complaint letter to noisy neighbors should include the following:
Include the precise issue, how it affects you, any efforts you've made to attempt to solve the situation, and your future expectations in your letter. Make a mental point to follow up on your noise complaint if you don't hear back after a time. If your problem isn't resolved by following this process, then contact a legal aid organization for assistance.
Sample landlord complaint letter to a tenant
File a complaint with the police department. Request that they provide you with the forms required to file this complaint. Provide the location of the noise, the individual responsible, and the time of day that the noise happens. The department will investigate the problem using this information. Allow the department to deal with it. They may send an officer to the site of the noise or call you back.
You can also use the phone to report a noise violation. See your city or county's laws regarding noise violations. Usually, there is a fine for a first offense and arrest for a second offense. Find out what type of punishment is given for different levels of noise pollution.
Finally, you can use the online form on the government's website to report a noise violation. Find the address for your local law enforcement agency near you. Fill out the form and submit it. If you want to follow up with more information, you can do so by email.
Begin your letter by explaining why you're writing. Provide a brief summary of the exact problem, followed by a description of any attempts you made previous to the letter to alert your landlord of the problem or to solve it yourself. If there is no response after a reasonable period of time, follow up your letter with one or more copies sent by certified mail with return receipt requested.
Include details about the incident that led to the complaint and also tell the landlord when it occurred. Explain exactly what changed after this incident occurred and how it has affected your ability to live in the unit safely and comfortably. Request that the problem be corrected immediately. If it hasn't been fixed by the end of the letter, ask for a reply date and sign your name below the text area provided.
You should send your letter by certified mail with return receipt requested. This way, you will know if the post office refuses to deliver the letter and you can try to find another address for delivery. Also, include several printed copies of the letter for filing with the local housing authority if this is required by law.
If you send your letter by first-class mail, it should arrive in three days depending on where you are located.