If you know the job title of the person to whom you are writing, add it in your salutation. Monsieur le Directeur (Mr. Director) or Madame la Directrice, for example (Madam Director). When emailing someone with whom you have a casual relationship, just begin your email with "Salut + the name," followed by some niceties. For example: "Salut Angelina!"
In the body of your email, describe the reason for your message: it's there to give context and make your email more relevant to them. Don't use formal language in the body of your email; instead, be natural and use simple sentences. For example: "I saw on Facebook that you moved to Paris, so I thought I'd let you know that a friend of mine is looking for an assistant."
At the end of your email, sign off with your full name and address. For example: "P.S. My phone number is 0123 4567 8901."
When sending emails in French, it's important to follow these rules to ensure that they get received correctly by their destination.
If you're writing to someone you know, met, or are responding to someone who wrote you first, you can begin with "Cher Monsieur X," "Chere Madame X," or even "Chere Mademoiselle X." Use this French greeting when you want to be more nice, not when you want to complain!
Next, you need to tell them why you're writing them. Use these three sentences to explain your reason for writing: "Pour vous dire que j'aime" (To say that I love you), "Avant tout pour vous dire que je ne vous quitte pas" (First of all, to say that I don't hate you), and "Enfin, parce que je suis sincère" (Finally, because I'm honest).
Now it's time to talk about what you love about them. Think about their good qualities and write about five things. Don't go over this in detail; just mention the most important things.
At the end of your letter, thank them profusely for giving you the chance to tell them how you feel. Make sure to use both "you" and "tu" when thanking them. This shows that you're talking to one person instead of many people with different last names. :
How to compose a casual letter or email
If the receiver does not know you, you can simply say "Madame" or "Monsieur," or "Cher Monsieur" or "Chere Madame" ("Dear Sir" or "Dear Madam"). If you're writing to two persons, you can use "Madame, Monsieur" or "Madam, Sir." Otherwise, just write your letter normally and they will understand.
However, if you want to make sure that she knows who you are, you can add "Au Revoir" at the end of your message. This word is used when saying goodbye to someone you'll see again soon. For example, if you're a friend of hers, you could write: "Au revoir, Catherine!"
Similarly, if you're a teacher inviting her to a school concert, you could start by writing: "Au revoir, Mademoiselle de La Vauversiere!"
For other people, such as colleagues, customers, etc., you should use their first name. For example, if you're a salesclerk at a store, you could write to Mr. Brown to ask him for a promotion. Or if you're a waiter at a restaurant, you could invite a couple to dinner without using "Madame" or "Monsieur".
In short, you should address everyone with whom you communicate in a formal manner, regardless of whether you know them well or not.
Emails in French invariably begin with Bonjour (Hello) or Bonsoir (Good Evening), as opposed to letters, which often begin with Cher/Che (Dear...). If you don't know who the receiver is, say Bonjour monsieur/maître, which means 'Hello Sir/Ma'am.
When writing emails to more than one person, use the term-segmented e-mails. This is because French people prefer to divide up their conversations into segments rather than writing full letters or talking at once. For example, if you were writing an email to your friend Suzanne and another friend Maxime, you would start with "Bonjour Suzanne" and then go on to tell her about yourself before ending with "Au revoir Maxime".
You can also use the word-by-word translation method to write emails in French. However, please note that this method may not produce well-written sentences. Also, some words have different meanings when used in emails vs. in ordinary conversation. For example, bonjour usually means 'good morning' while au revoir means 'good night'.
Finally, remember to be polite! Emails are not considered formal documents and thus lack many of the niceties found in traditional letters.
Extremely formal (for official business letters). Make use of it, whatever you are. Only when you don't know who to address the letter to, such as when writing to a government agency Dear Sir/Madame, Use this style when writing to a position that does not have a named contact. This style is also used by some organizations when they want to include former employees or others who no longer work there.
The most common form of address for individuals is their name followed by Mr. /Mrs. /Miss/Dr. If they are well known or important, they may be called by another title too. For example, if you were to write to President Obama, you would refer to him as Dr. Obama or Barack H. Obama if you were being more formal or respectful. If he was someone who wasn't famous or didn't hold an office then you wouldn't need to add any titles.
You can also write to people who aren't adults using the first name only format, for example "John Doe" or "Jane Roe". This is usually done when you have information that might be private or sensitive and don't want everyone to know it.
Finally, you can write to people with whom you have a close relationship using their nickname or alias. This is typically done by friends, family, colleagues, and other acquaintances who share secrets or personal stories with one another. Writing under these terms allows them to respond in kind.