You should never use it if you don't have something real to thank the person for, because it will come off as sarcastic and nasty. That is not the way you want to be seen in an email! If in doubt, use a formal salute. It's preferable to be perceived as more formal rather than harsh. And remember that this person may be giving up his or her time to reply to your message.
The best way to write an email is simply by following these simple rules: be honest, be respectful, and try hard not to offend people even when you think you're being funny. That should get you far enough to make some friend or two out there!
Going to the bother of adding a greeting results in more slowly reading, which is a time loss for both you and the receiver. However, it may feel acceptable for a more personal correspondence or request. It's not impolite; it's standard practice; and there's no hard and fast rule.
This is proper email etiquette. It is only courteous to include something at the conclusion, at the at least your name and a basic sentence like "Best regards," thank someone for reading the letter, or wish your receiver a wonderful day. People require closure. You must indicate that your communication has concluded. Include a signature at the end of the letter with your name and phone number or email address.
How do you compose a polite reminder email?
Everyone Should Know the Basic Rules
Best wishes Sincerely, Yours truly (if you started the email with 'Dear Sir/Madam' since you don't know the recipient's name) Yours sincerely, (if you started the email with 'Dear Mr/Mrs/Ms + surname') If you want to be extra-respectful, you can also include a handwritten note. These days, email is often regarded as a 'cold' form of communication, but that's wrong! Email is one of the most effective means of communicating compassionately with others because it is convenient and non-intrusive. It can be used to send good news or bad news, praise or criticism. Most importantly, it can be used to express sympathy or convey gratitude.
The first thing to remember when writing someone an email is that they may not like to be written to. This is particularly important if you are sending something critical, such as negative feedback on a proposal or complaint about a service issue. Always start your emails by saying please and thank you. This shows that you are aware that people are busy and that you are not intruding by taking up their time. They will feel more inclined to read your message and respond to you.
In your email, try to be as concise as possible. Short and sweet! Avoid giving your opinion on sensitive topics, such as politics or religion.
To begin with, a brief email is not impolite. It must nevertheless include all of the niceties that are anticipated in today's culture, such as a good welcome, a welcoming tone, and so on. Instead of rambling, consider before you write. This implies taking more time to consider what you're going to say before typing it out. Avoid sounding like a machine by thinking about what you want to communicate and choosing your words carefully.
It's also important to remember that people have different levels of interest and attention when reading or responding to messages. If you keep your emails short and to the point, others will too. Long, rambling emails can be difficult to read and may even discourage recipients from opening them at all. Consider how you would feel if someone sent only one sentence emails - we wouldn't like it! As with letters, people prefer receiving a lot over receiving nothing at all, so go ahead and send longer messages - they won't be seen as rude.
Finally, don't forget to smile! Even if you feel like frowning, take a moment to look at yourself in the mirror and practice a nice smile. The next time you write an email, do so with a pleasant face!
Avoid pleasantries in most circumstances. " Hello! " This is OK to use with friends, however the highly informal salutation should be avoided in the workplace. According to Pachter, it's hardly professional, especially if you're writing to someone you've never met. He says it gives the impression that you are not taking the recipient seriously or that you are trying to be cute instead of communicating effectively.
Hey should only be used when you're starting a new letter or email. If you use other forms of address, like Mr. or Mrs. , then you should also use Hey in your message. For example, "Mr. Lopez-Valencia: I am writing to inform you that your application for immigration benefits has been approved."
Here are some more examples of how others have incorporated Hey into their messages: "Hey Mom, here are the things I need from the store tomorrow" "Dad, here are the things I need from the store tonight" "Allison, here are the results of the test you gave me yesterday" "Sarah, here are the papers you needed signed today.""
Using Hey in an email is acceptable between friends or family members, but it is not recommended for business purposes. It shows that you are not serious about your correspondence and may even be considered rude.