Sincerely or Regards is simply a nice way of concluding a letter. Sometimes people include a little smiley face or other symbol with their letters instead.
These phrases are also used as responses to letters.
Thank you and best wishes, for example, would be appropriate responses to Thank you for your letter and best regards to your wife.
Here are some examples of formal letter-ending phrases:
Thank you, Sincerely, Sincerely yours, and Yours really are common closing phrases for formal business letters. When greeting a business colleague who is also a friend, less formal terms such as Respects, Best regards, and Best wishes should be used.
When writing to someone who is not a business acquaintance or colleague, then "Dear " followed by the person's full name will suffice. This is the case for most personal letters except those that are cc:ing multiple people. For these types of letters, it is customary to start all addresses with the word "Dear".
For emails, there are no standard forms for business letters. An email letter is usually referred to as a "letter" or an "email message." Email letters are commonly started with the word "Dear", followed by the recipient's full name.
A letter is a piece of written communication sent through the postal system from one person to another. Letters come in many different forms including handwritten notes, emails, and text messages. They can be simple or complex, informal or formal. The term "letter" is often used interchangeably with "note," but this is incorrect; a note is generally understood to be a brief written statement signifying agreement or disagreement while a letter is generally considered to be a lengthy written document containing a detailed explanation or argument.
Examples of Business Letter Closings
Regards, Best Regards, or Yours Sincerely (most useful closings in business letters) Best wishes, Yours sincerely (slightly more personal and friendly) Thank you, Friend.
Close the letter with courtesy. After you've expressed your request and supplied all of the information the receiver may require, end on a courteous note. Thank the receiver for taking the time to consider your request and express your eagerness to hear back. Then finish with a formal greeting, such as "Sincerely." At the end of the letter, be sure to include your address and phone number.
It is appropriate to close letters with "Yours sincerely," or "Kind regards." However, it is not necessary unless the recipient has some specific reason to believe that you would be offended by not receiving these words from you. If you feel that this would be inappropriate, then omit them.
Some examples of closing phrases are: "With kind regards," "Sincerely," "Dear so-and-so," "To whom it may concern," "Favor requested," "Factoring request received," "Factoring request granted."
Closing phrases are useful when you don't know how to close a letter properly. For example, if you were writing a letter asking someone for a job, you could use any one of these phrases to indicate that you're closing the letter.
You can also use closing phrases in other situations where you want to show respect for the person you are writing to.
The Complimentary Finish For official, social, or commercial correspondence, the preferred letter-ending phrases are "Sincerely," "Truly," "Very sincerely," or "Very sincerely yours" are all acceptable phrases.
If you do not include a complimentary close, then a simple note of acknowledgment will suffice. For example, instead of writing "Thank you for your order" write only "Order received." There is no need to include "Yours truly" or any other phrase as there is with a formal letter.
In general, the shorter the letter the less formal its tone should be. Thus, a short note thanking someone for their order or complimenting someone on a good job should be enough to end the letter. A brief message on an automatic dialer is typical of a telephone message that does not require a reply.
If you are sending a letter of complaint or accusation then you should use the word "complaint" or "accusation" in the subject line so the recipient knows what you are referring to. If you send regular letters then using these words is unnecessary.
A final thought on letter closings: Do not overdo it! Too many phrases can make your letter seem stiff and boring. Two is plenty.
Regards, Sincerely, Sincerely and sincerely, yours These are the most basic and practical letter closings to utilize in a professional business context. These are acceptable in virtually all situations and are great ways to end a cover letter or enquiry.