It is normally best to conclude your email with your complete name if you are writing more officially and addressing the receiver by last name. Figure 3 is the closure for an email from a person who knows his recipient reasonably well, together with the signature file (which is addressed in depth in the following section).
Figure 3: A formal letter sent via email that ends with the writer's complete name.
The example given is for six recipients but it can be extended to any number of names by adding additional lines before the closing.
Some people find this kind of closure intimidating or unnecessary for informal messages. However, even in blogs or other casual communications, it is acceptable to close with your complete name to indicate the message comes from you.
For example: "Hi everyone! Love the site! Here's how to close an opening move in chess."
Or "Just checking in to see how your weekend was".
In both cases the first sentence is addressed to "everyone", so it makes sense to include their name as well.
Sincerely, Tim It may be OK to sign off without a closing statement and simply mention your name in more informal communications. This is a courteous, professional way to end an email, however it is best suited for official correspondence, such as initial contact with new clients. If you send emails on a regular basis, it is acceptable to leave out the closing statement and just sign your name.
The following are the most popular methods to terminate an email:
A professional email should have at the very least the following elements:
If you have the person's name and wish to send them an email, use their name as well as any titles they may have. Here's an example of a formal salute for a person: If you don't know the name of the person you're attempting to contact, you should make every effort to find out. Formal salutes are sent to people who are important to the success of your endeavor, so it is only appropriate to use their name when sending one.
In addition to the formal salute, you can also use the first name of the person as well. For example: "Dear John" or "John, I think that...". In many cases, it is acceptable to use abbreviations instead of the full name. These include "Hi" or "Yo" for "Hello" or "How are you?" respectively. An abbreviation is also appropriate if you do not know the exact title of the person you are writing to, such as in the case of an email to a group of people.
It is acceptable to use the personal pronoun "you" in emails to others if you do not know their specific name. For example: "You should write something like 'Thanks for getting back to me so quickly'".
Finally, you can also use the word "friend" to refer to someone you know but not by name. For example: "I want to say 'hello' to my friend Mark".
3 responses Emails are not the same as phone calls; they are more akin to letters. Before reading the email, the receiver can see your email address or, in certain situations, your name. If you're composing a casual email, you might merely include your first name and first initial, or you might not include a signature at all. A business email should always have a full name.
If you'd like people to take you seriously, it's best to include your full name in your emails. However, if you want to keep things simple, you can use an alias on emails you send out from your personal account. Most email providers allow you to include multiple aliases for different accounts. When you send an email using one of these aliases, only those people who know about this alias will be able to reply to it. As long as you don't tell anyone else about these aliases, they remain secret and no one will know that you aren't yourself when you send an email from one of them.
Here are some examples of full names used in emails: John Smith Jr. (only used by men), Ms. Mary Jones (used by women), Dr. James Bond (used by scientists). Names can also be included in emails as phrases instead of complete sentences. For example, "Hi there" or "Yo!" can be used instead of saying "Hello" or "How are you?"
Names can be included in emails for several reasons.