What are the four types of written communication?

What are the four types of written communication?

There are four sorts of textual communication in typical business settings: transactional, persuasive, informative, and instructive. Whatever type of written communication you choose, make sure to write clearly and simply while maintaining the appropriate degree of formality. These days, anyone can send an email, so use common sense and be reasonable when drafting messages. Avoid using abbreviations unless you know they are commonly used by those you're writing to.

Transactional letters are usually short and to the point. You should include your full contact information at the top of the letter along with the recipient's address. You can also include a brief description of what the recipient will receive if they decide to hire you. Make sure to sign your name at the end of the letter and add a phone number where you can be reached directly.

Persuasive letters are used by businesses to make customers feel like they are important to the company. Use language that is positive and encouraging in order to get readers to want to do something about the issue at hand. Explain how having them as a customer will benefit them either directly or indirectly and give examples from previous customers who have been helped. Include links to other pages on the website if applicable.

Informative letters are used by companies to share current events or news that may affect their customers.

What are the five types of communication?

In earlier years, I described four modes of communication; however, I feel there are five: spoken, nonverbal, written, listening, and visual.

The three Cs of good communication are clear, concise, and consistent...

  • Strive for clarity. Identifying your key messages—the main ideas you want to embed in your audience’s mind—is an important part of communicating clearly.
  • Keep it concise. Aim for short, direct sentences.
  • Be consistent.

What are the types of communication in Class 9?

There are four major types of communication styles: vocal, nonverbal, written, and visual. Words are used to communicate through verbal conversation. This is the most prevalent mode of communication. Nonverbal means using actions or signs instead of words to communicate. For example, you can say "I don't like carrots" by shaking your head 'no' or turning away from the plate of carrots to show that you don't want any more carrots. Written communication involves using letters to send messages over long distances. These messages may be simple or complex, depending on how they are written up. Visual communication uses pictures or drawings to express yourself or your feelings. For example, you can write a letter to someone you love by typing out your thoughts on paper, but if you do not give them to anyone to read, then this is visual communication.

Communication has many different forms; it can be face-to-face, via telephone, via email, or even via social networking websites. In fact, almost all forms of communication include some type of nonverbal aspect to it. Vocal communication is talking aloud what you want others to understand. This can be done verbally, in writing, or visually. For example, when speaking you use your voice to tell others what you want them to know. When writing, you put words on a page that people can read.

Why are different types of written communication important?

Because written communication is permanent, receivers have more time to examine the message and provide appropriate feedback. For these reasons, textual modes of communication are frequently regarded as more suited for complicated business messages containing critical data and numbers. Voice communications are often preferred in interviews and social conversations.

Textual modes of communication include letters, emails, and memos. Letters are still used today when sending personal or sensitive messages such as love letters, congratulations, and regrets. Emails became popular in the 1990s as a simple way to communicate quickly with many people at once. Memos are informal notes that employees can write on any surface; they are not bound by time or location and can be used to pass on important information or requests. Textual modes of communication are useful tools for businesses to stay in touch with their customers and employees.

What are the three key elements of written communication?

The three primary components of written communication are as follows:

  • Structure (the way the content is laid out)
  • Style (the way it is written)
  • Content (what you are writing about)

About Article Author

Jennifer Green

Jennifer Green is a professional writer and editor. She has been published in the The New York Times, The Huffington Post and many other top publications. She has won awards for her editorials from the Association of Women Editors and the Society of Professional Journalists.


AuthorsCast.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com.

Related posts