However, the components of an informal and formal report may be split into three categories: Front matter refers to the sections of a report that come before the main body and contain introduction and background material that sets the tone for the rest of the report; body refers to the presentation of facts, figures, and expert recommendations. The body of the report should include only relevant evidence given in a structured manner so that it can be easily understood by those who will read it; conclusion is what comes after all the evidence has been presented. It should summarize the main points made in the report.
In addition to these three categories, reports often include a note section where authors can list sources of information or give additional details about their findings. This is usually included at the end of the report after the conclusions.
Front matter and conclusion are sometimes called forewords and postscripts because they provide a "foreword" to the evidence presented and a "postscript" summary of its main points.
Front matter includes titles and abstracts which are not part of the main body of the report but are required reading before it can be submitted for peer review or published. They often include a brief description of the study's goals, an explanation of why the study is important, and a statement of how and when it was conducted. Abstracts are typically one page long while titles and introductions are often longer.
Formal reports are made up of three key parts. A formal report's front matter consists of a title page, a cover letter, a table of contents, a table of illustrations, and an abstract or executive summary. The report's core is its language, which includes an introduction, discussion and recommendations, and a conclusion. Additional material can include appendices, sidebars, figures, tables, and examples.
The front matter is used to provide information about the report that will help others identify it. It may include a title page, a list of contributors, a reference list, a subject index, and a copyright notice. A title page is included with most reports when they are first published. It provides the reader with important information about the report, such as the author's name and contact information. The rest of the materials listed on the title page are optional. For example, if there is a contributor list, then everyone who helped write the report should be listed on the title page. If there is no contributor list, then only the authors' names should appear on the title page.
A cover letter is included with some reports when they are submitted for publication. The cover letter explains what kind of paper the report is being considered for publication on. If it has been sent out for review, then it also tells the readers how many revisions were required and when the final version will be ready.
The table of contents is a list of all topics covered in the report.
Sections of a Long Report A lengthy report is made up of front matter, report text, and back matter. A letter of transmittal, a title page, a table of contents, a list of pictures, and an abstract may all be included in the front matter. The report text is divided into four sections: introduction, body, conclusion, and recommendations. The recommendation section often includes suggestions for future action.
Front matter is information about the report that does not affect its content but may influence how it is processed or used. This could include a cover letter, transmission sheet, or memorandum. Front matter can also include references to other documents available on the World Wide Web. Back matter is information about the report that does not affect its content but may influence how it is stored or processed. For example, the number of pages in the body of the report are important for calculating reporting requirements such as the number of copies that must be printed for distribution to members of the committee or agency reviewing the report.
The body of the report consists of one or more reports themselves which describe and analyze facts, concepts, issues, events, or programs relevant to the topic covered by the study. The body of the report may include tables, figures, or lists of data. It may also include a discussion of findings with respect to recommendations. The body of the report should be comprehensive enough to support the conclusions reached in the report yet concise enough to be understood by those who will read it.
The structure of informational formal reports is similar to that of informal reports: introduction or background, support or reasoning, and summary. In official reports, however, each of these basic parts will almost certainly have its own subsections (as discussed in the previous pages). A formal report may also include references to other documents or sources of information.
The formal structure of a report is important because it gives readers information about how to read the report and what they can expect to find included within it. That being said, not all reports require such an extensive structure; some are simply better off as a simple list of facts with no sections at all. However, for those who want to make their reports more accessible, here is a suggested structure.
This section should give readers a brief overview of the topic being reported on, including explaining why it is important now and what has happened so far. It should also state which government agencies or organizations are involved in addressing the issue. This section should not exceed one page in length.
In this section, the reporter should explain how the available evidence supports the claim being made in the report. The analysis should take into account issues related to reliability and validity when possible. Reliability refers to the degree to which results on different occasions measure the same concept.