Less. When you want people to know that your message requires immediate attention, classify it as high priority. If the message is only an FYI, or if you're sending email to coworkers about anything unrelated to business, you can set the priority to low. This tells others that you don't consider this email to be urgent.
High priority means that someone in charge needs to see it right away; otherwise, they may take action without reading it first. For example, if you were emailing a customer service representative about an issue with their order, this would be a high priority email.
Low priority means that no one is going to mind if it gets lost in the fray of other emails. Someone might get back to you, but it's not a must-respond-to-immediately kind of email.
It's very important to distinguish between high and low priority messages because ignoring high priority messages could have serious consequences for your career or company. Low priority messages could cause problems for others, but that doesn't mean that you should respond to them immediately. Give everyone some time to read their email; then, respond accordingly.
Most email systems and applications employ message priorities to determine what is and is not significant. Priorities for messages can be adjusted manually or automatically, and messages can also be marked as low priority or insignificant. An electronic mail (email) client will use the default priority setting or a user-defined one when sending emails. Clients vary in how they implement messaging priorities; some require that you specify whether you want certain types of messages to have a high or low priority, while others will do so automatically depending on the content of the message.
A high priority message is displayed first. Low priority messages are displayed later if there is room left under the highest priority message. If several messages have the same priority, they are read in chronological order.
The meaning of "high priority" varies between software packages but usually indicates that an action must be taken immediately. For example, a critical system failure may send a high-priority message to anyone checking their email at that moment. People likely to need to see it immediately include system administrators and anyone listed in its "To:" field. Any other people should get a notice about the failure on the next regular check-in cycle or when they log in again.
Software packages often have a concept of immediate notifications and delayed notifications. With immediate notifications, users receive an alert whenever there's something important to deal with.
The "High Importance" classification should be reserved for emails that demand both rapid attention and will have negative implications if not received immediately. If your email just asks the recipients to read and answer, use "RESPONSE REQUIRED" in the subject line. That'll get their attention.
High-priority emails are those that deal with matters of urgency or importance and require prompt action. These emails should be sent to all recipients at one time, usually by email. Other methods such as voice mail may also be used.
Examples might include an email alerting employees that a fire has been detected in one of the building's storage tanks or warning them that a dangerous chemical is being released into the environment. High-priority emails should be sent to all employees using a single email message so that they can give the matter proper attention.
Email messages should not be considered high priority simply because they relate to something important or urgent. For example, an email announcing a major sale or offering great discounts would be considered high priority. Such messages should be sent to all interested parties simultaneously. This will ensure that all recipients receive the important information in a timely manner.
Recipients who need to respond promptly to high-priority messages will do so.
If you utilize the high priority option too often, it will stop working when you actually need it. Furthermore, even if a message has high priority, flagging it as "high priority" will make your message appear slightly hostile. Be careful not to abuse this feature.
This email, like all of its predecessors, landed in my Outlook mailbox as a critical message. Because I only receive one in every five hundred communications labeled "Importance: High," I seldom give these more than a cursory glance when they come.
A corporation or individual will suffer significant financial losses as a result of the situation. The situation might escalate into a legal conflict (i.e., lawsuit, conviction, etc.). You've sent SEVERAL (subjective) other emails in vain on a critical (again, subjective) matter. When you have a high importance email, don't send it.
Adjective not urgent or very important 'a secondary task'.
Low priority means that the issue will be addressed after others that are considered to be of a higher priority. For example, if you ask someone to rate your work on a scale of 1-10 (with 10 being highest priority), they could also say that some tasks are low priority. This just means that they don't really need to be done right now but can wait until later.
It's very useful to be able to distinguish which issues are high priority and which aren't. This way, you avoid working on things that don't matter that much and you make sure that you don't forget about things that are critical to retain.
Issues marked as low priority should never be ignored. If something doesn't have its status changed, it's probably because the person who assigned the task thinks that there is no rush to get it done. However, it's important to follow up periodically on these issues to make sure that they're still relevant and that they haven't been resolved otherwise.
It's also useful to be able to identify those issues that are really crucial so that you don't waste time on trivial matters.
In Outlook, high-priority messages are denoted by a red exclamation point in the first ("Importance") column, whereas low-priority messages are denoted by a blue down arrow. These symbols help you discover messages depending on their priority or relevance. You can also sort your email by priority.
How do I mark a Gmail message as urgent?