What does "enclosure" mean in a letter?

What does "enclosure" mean in a letter?

An enclosure notation, such as "Enclosure," "Encl.," or "Enc.", informs the recipient that extra information (such as a résumé or a technical article) has been included with the letter. You can either name the enclosure or provide the number of parts. If you provide the number of parts, then each part is considered an attachment.

Examples: "Attached is my résumé." Or "Attached are two articles on cell biology for your review."

The term "enclosure" also is used to refer to material that is inserted into an envelope and sent through the mail. This insertion often consists of sheets of paper folded together with some type of binding material. Such enclosures are common when sending magazines or newspapers through the mail.

In modern usage, the term "enclosure" usually is used to describe a document that is attached to another document. For example, if you were to email a friend a dissertation chapter from a book you're reading, it would be the equivalent of sending an enclosure message.

Thus, an "enclosure" letter is one that includes additional materials - such as a résumé, a technical article, or a collection of papers - that are attached directly to the main letter.

During writing time, the word "enclosure" may help you avoid including unnecessary material in your letters.

What is an enclosure in a document?

An enclosure, such as a pen or a cage, is something that confines you. If you're sending a letter to your literary agent and enclosing a few pages of your most recent limericks, you may include the word "enc." at the bottom of the letter to signal that you've included something extra in the envelope as an enclosure....

Which is the correct abbreviation for enclosures in a letter?

Avoid overburdening the receiver with too many attachments. Also, be certain that the enclosures add value to the message you're conveying. Attach documentation such as patents or trademarks to identify the source of your idea and provide proof that you are the owner.

How do you abbreviate "enclosure" at the end of a letter?

If you must abbreviate, use the plural form of "enclosure": "enclosures," "encs," or "encl." This isn't required, but we recommend it so the receiver knows to expect more than one document. If the letter is written by someone who is not a lawyer, they may want to include all enclosures even if they're only sending one.

Abbreviations are useful when you don't have time to write out the whole word but need it understood quickly. An example would be an email message thread with many participants and not enough time to type out everyone's name. Instead, use an abbreviation. In this case, it might be easier to write "jdg" instead of "judge," since that's what the person reading your message understands you to be referring to.

Abbreviations are also useful for words that have multiple definitions. For example, if you were writing a book report and needed to refer to both a book and its author, you could easily do so with an abbreviation. You could write "BR" for book report or "BR-Authors' Dictation" if you wanted to include details about how the report was created (manuscript prepared by an editor?).

What is enclosure notation?

A line added to a business letter that informs the reader that there is further information contained is known as an enclosure note. On letters typed manually by the sender, the enclosed notation is placed below the signature, while on letters typed by an assistant, it is placed after the initials identifying the typist.

What exactly is an enclosure in a letter?

A cover letter envelope is a list of any additional papers you've sent with your application. Include a cover letter enclosure by putting "Enclosure:" (or "Enclosures:" if you have several papers) below your signature, followed by a list of all the documents attached. The person reading your letter will know what to do with it.

The term "enclosure" is used for documents that go inside the body of the letter. These could be pages from a book or article, or it could be a video or audio file. When writing a letter with attachments, indicate which ones are enclosed by including their titles above the main body of the letter. Enclosed attachments cannot usually be included in the main body of the email.

Attachments can be files on your computer's hard drive or disks, paper copies of your documents, or images such as JPEG and TIFF files. Electronic attachments work like documents sent by regular mail; they need to be included within the body of the letter. If sending files electronically, make sure to use a form of transmission that the recipient will be able to read, such as e-mail or FTP.

There are two types of cover letters: internal and external. An internal cover letter is sent directly to the employer without going through a recruitment agency or lawyer.

About Article Author

Donald Goebel

Donald Goebel is a freelance writer with decades of experience in the publishing industry. His articles have appeared in The New York Times, The Washington Post, The Boston Globe, and many other top newspapers and magazines.


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