A semi-formal letter is addressed to someone you know by name and have a professional or business connection with, such as your teacher, accountant, landlord, and so on. When addressing them, use their surname—Dear Mrs. Thomas, Dear Mr. Jones. You can also use their first name if there is only one person in the office named John or Joe.
A semi-formal letter should be written on good quality paper and should include a formal address. It should also contain your contact information including email address if you are willing to receive replies to questions or concerns that may arise from sending this type of letter.
In addition to the usual details included in a formal letter, a semi-formal letter should include a brief note of introduction. This could be as simple as saying "Hello," or "Good day," followed by your contact information. You should also include a sentence or two explaining the reason for the letter along with any specific requests it contains.
For example, a student might write a semisualer letter to his or her teacher requesting an extension on an assignment. The letter would look something like this:
Dear Ms. Smith,
I am writing to ask for an extension on my essay due tomorrow. I need more time to complete it because another student has been giving me trouble and has been helping me with parts of it.
It is traditional to start formal letters with the words "Dear." Method one of three: The phrase "Dear" shows warmth while while being professional, and leaving it out makes a letter appear less formal. A courtesy title should come after the introduction of your greeting. Following "Dear," use a courtesy title such as Mr. , Mrs. , or Ms. followed by the person's first name.
For example, if you were writing to Mr. Smith from Mrs. Johnson, you would begin the letter with "Mrs. Johnson asks me to write to you regarding your application for employment with our company."
The second method uses brackets to indicate that the letter is not standard English. For example, [Mr.] John Doe could be used instead of Dear John. This method is common in non-traditional styles of writing.
The third method uses an asterisk (*) to indicate that there is no standard way to address the recipient. For example, If you were writing to Mary* Carter, you would have to make up a new term for her position. This method is commonly used by authors when sending out review copies of their books.
In all cases, follow up with a thank you note.
Make your salutation. "Dear Ms. or Mr. Last name," is a frequent salutation used in formal correspondence. You can add their first and surname name in the salutation if you know both. For instance, you may write, "Dear Alex Smith." If they have more than one name, list each one individually after the word "Mr." or "Ms."
Use appropriate grammar and language when writing a formal letter. Use formal language when writing about important topics or events. Use common words instead of scientific jargon when possible.
Know how to conclude a letter correctly. Include your address and date at the top center of the page. Also include a short note telling them why you are sending them this letter.
Attach a formal letter to a married couple using the husband's name. For example, if the couple's names are John and Jane Doe, the letter should be addressed to "Dear Mr. and Mrs. John Doe." Alternatively, you might address the pair individually by writing, "Dear Mr. and Mrs. Doe" or simply "John and Jane Doe."
Formal letters are used when you need to make sure that you have the correct address, that it is written in an appropriate manner, and that you include enough information for the recipient to understand what you want him/her to do. Formal letters are also called "written requests" or "notices."
The purpose of a formal letter is to ask someone to do something. The most common reason to write a formal letter is to request a marriage ceremony - this is where we say "I do" and pledge our love before God and others. Other reasons to write a formal letter include asking people to help out with chores, giving notice of a change of address, etc.
When you write a formal letter, you should always include your full name and address as well as those of the recipients. You should also include a formal greeting (e.g., "Dear Mr. and Mrs. Doe") unless you are certain that the persons you are writing know you well enough not to need such formalities.