A Business Letter's Subject Line A topic line isn't absolutely essential. However, you may wish to use one so that the reader understands what your message is about right away. There are three ways to differentiate the subject line from the content of the letter: Use the words "Subject:" or "Re:" Put the topic in capital letters.
A business letter's subject line is the section of the letter where you notify the reader about your subject. Although a subject line is not always required in a business letter, especially if the message is brief, it may be useful since it instantly conveys the subject of the letter to the reader. A subject line can also help ensure that multiple letters are not sent to one recipient.
There are three common types of subject lines used in business letters: official, responsive and transmittal.
An official subject line is used when sending out documents or information that requires a response from the recipient. For example, if you were emailing accounting guidelines to all employees, then the subject line for the email would be "All Employees: Updated Accounting Guidelines." This type of subject line informs the recipient that there is new information relevant to them.
A responsive subject line is used when replying to an email you received from someone else. This type of subject line tells Jane what she asked in her email, and gives you feedback on how to resolve the issue.
A business letter's subject line is frequently put at the very top of the letter, or right under the subject's name. In rare cases, the subject line is aligned with the subject's name and justified to the right. These are all acceptable ways of writing a subject line for a business letter.
If included, a subject line describing the topic of the letter appears between the salutation and the body of the letter. The word "topic" may be used as an introduction phrase, although it is not required. The words "re" and "in re" should only be used in legal correspondence. An example subject line for a letter of recommendation is "John Doe has been recommended for employment with R.J. Reynolds."
Subject lines are useful when filing or sorting through letters. If you are sending out several copies of one letter, you can specify which ones go to which recipients by including their subject lines. For example, you could send one letter to Jane Smith at a company called "Reynolds & Mason", and another letter to Fred Sefelt at another company called "R.J. Reynolds".
The subject line of a letter is also where readers will look if they want more information about the topic covered in the body of the letter.
For example, if your letter is regarding a job opportunity, then the subject line should be something like "Assistant Manager position available in Store #23" so that readers don't have to open the letter to find out what it's about.
It's also important to include a clear objective in your subject line. This will make sure your readers know exactly what you're asking them to do-or what you want them to do for you.
Typically, the subject line is put between the salutation and the body of the letter (with a blank line in between). This is because letters are usually written by someone with a job title such as "Mr," "Mrs," or "Dr." The person to whom you are writing will understand that there is a distinction between the two parts of the letter.
In addition to the salutation and body, an application may include a note, attached to the back of the envelope or included in the packet. These notes are usually used to provide additional information about the applicant that may not be apparent from just reading the application.
For example, a university might use the space below the form box to explain grading standards or course requirements. A magazine or newspaper may include instructions for applicants on how to submit their materials or answer questionnaires.
The subject line is typically only one sentence long, although some applications ask that you address more than one topic within its scope. For example, if you are applying for several positions at one company, each position should have its own subject line to ensure you send up-to-date copies.
False. Although a subject line is a useful method to indicate the purpose of a letter, it is not essential. A topic line replaces the greeting in the simplified letter format. It can be used instead of a subject line to avoid spelling out the entire message.
When submitting a cover letter through email, your subject line should be succinct and specific. Aim to compose a subject line that identifies you and the position for which you're applying. Take note of any attachments. Here's an illustration: Resume and cover letter for Ian Brown, Senior Product Manager.
Then, within the body of the message, explain why you are interested in the position. Focus on how you can contribute value to the company by highlighting your skills and experiences. Do not send generic emails with copies of your resume attached. It is also important to follow application procedures described by the hiring manager.
If you aren't sure what would make you a good fit for the position, don't hesitate to ask questions. The more you know about the organization, the better you will be able to communicate your interest and expertise. Also remember to be professional at all times. Emoticons, spelling errors, and poor grammar can come off as disrespectful to the team and may cause you to be rejected before you even have a chance to apply.
Writing a great cover letter takes practice. You shouldn't feel discouraged if you don't immediately think of something clever when writing your cover letter. Try to be honest with yourself about what makes you a good candidate and focus on communicating that to the employer. Good luck!