(indicating carbon copies) or c: (copies) followed by names identify those who are receiving copies of the message but whose names are not specified in the TO line. The c: symbol is used instead of r/o for privacy reasons.
Carbon Copy is represented by the letters CC in emails, memoranda, and other documents. Before computers, this was a common practice. To produce an original copy of a letter written on a typewriter, a person would place a piece of carbon paper between two sheets of paper and then type the text. As they typed, the carbon copy would appear on both pieces of paper.
These days, with email, it's a bit more complicated. When you send an email, the message is first sent to a temporary address called the "email queue." Each time you send another email, it goes into the same queue. So if you send five messages before closing your browser session, all six messages will be lost. To prevent this from happening, always save any email that you want to keep permanently. There are several ways to do this; here are just three: Save the email to a disk file using Microsoft Outlook, go to your web mail account and click on "Save All Messages" or use a third-party application like Eudora or Thunderbird.
If you don't save your messages, your email provider may not be able to deliver them later. This is called "spam protection" and it's necessary because some people try to abuse email by sending out hundreds of messages from one single address. These messages are called "spams". Most people think emails from unknown sources should not be read, so they delete them without even reading them.
CC at the end of a letter stands for "Carbon Copy." It has evolved to indicate "copy provided." The letter is copied to three persons in the following example. It is used if a copy must be sent to someone other than the original recipient. If this was not done, then more than one copy might be sent, which could cause confusion or lead to theft.
The carbon copy method of communication allows multiple copies of an email to be sent to different recipients. This is different from a reply all where all recipients are notified when only one recipient responds.
When you send a message and type c or cc after the subject line, this will put that message on a separate sheet known as a carbon copy. The person who receives the message can read the new message without affecting their copy of the original message. They will also receive an email notification that there is a new message waiting for them.
People use carbon copies when they want to send a copy of their message to another person but still keep it accessible to their main message. For example, if you were writing a letter to your friend and wanted to include your mom as well, you could do so by typing mc followed by the name of her email address. When your friend sends the letter to your mother through email, she will also receive a copy via email.
What Does the Letter "CC" Stand For? CC stands for "Carbon Copy." When you wanted a copy of a letter you were writing in the past, you had to insert carbon paper between normal pages. This allowed you to make a copy of the letter as you were writing it. Today's letters are not sent on carbon paper, but they are still copied using this same process. If you ask someone to mail a letter for you, you are asking them to copy it first - before sending it off.
Also see: What do stars mean after an address on an envelope? There are no special meanings for having stars after your address. It just means that there is more than one address on the envelope. Sometimes people put all their return addresses on one piece of mail instead of separating out each individual letter. This is called a "mass mailer."
With email, there is no need for carbon copies or mass mailers because every letter is unique. However, some companies may want a copy of your email message just in case something was said in it that needs following up on. They can do this by printing out a copy of the email and filing it with their other papers.
Finally, CC means "carbon-copy" when used in reference to a person. So if you write someone a letter and then send it CC, this means you want them to keep a copy of the letter too.
The 'CC' marking often contains the names of those to whom copies are distributed. You might sometimes mention their addresses as well. After enclosure notations or identification initials, 'CC' is entered at the conclusion of the message. This note appears solely on the office and third-party copies, not on the original.
The 'ENC' marking indicates that the letter is not available in the official records of the company. It is used by private investigators, archivists, and historians who need to distinguish documents that may appear similar in content but which actually vary slightly due to typos, misspellings, etc. Enclosure notices with an 'enc' marker were usually sent to more than one recipient.
Why do some letters begin with "Dear Mr." and others begin with "Dear Ms."? In English-speaking countries, most letters begin with the appropriate form of address (Mr./Ms. for a man/woman). However, in some cultures, it is customary to start letters to friends, family members, or colleagues with a formal greeting, thus requiring the use of "Dear Mr./Ms." instead. For example, in India, people tend to start letters to friends, family members, or colleagues with "Darling" or "Dearest". Thus, a letter from Mr. John Smith to Mrs. Jane Taylor would commence with "Darling Jane", rather than the usual "Dear Mr. John Smith..."