At regular intervals, periodic report memos—monthly cost control reports, quarterly sales reports—are submitted. Because these memos are routinely produced, they are prepared and preprinted to allow the writer to complete them fast. The periodic report memo includes a summary of income or expenses for the previous month or quarter. There is also a section at the end for recording new products or services introduced during that time period.
Periodic report memos are used by companies as part of their formal reporting system. They help management identify areas of strength and weakness within the company and plan future activities accordingly. The memos are sent to senior management, including the CEO, CFO, and other members of the executive team. They can also be sent to others such as department managers or supervisors.
These memos are different from annual reports which include extensive information about the company's finances and operations for the previous year. Annual reports are written and presented by executives as part of the company's annual meeting with shareholders. Periodic report memos do not contain as much detail but instead provide a quick overview of what happened during the previous month or quarter.
Management uses the information included in the periodic report memo to determine if any changes need to be made to improve business practices.
Federal agencies, companies, non-profits, and other entities provide periodic reports. Periodic reports frequently include the same basic collection of data and rely on numerical data to offer an overview of a certain time period. The most common types of periodic reports include: annual reports, corporate biographies, financial statements, government documents, historical reviews, marketing studies, news releases, presentations, research papers, surveys, and white papers.
People who write periodic reports include agency directors, company executives, consultants, and writers. Often more than one person may be responsible for writing a report; for example, a company may have staff members that work on different parts of the report such as marketing materials or the executive summary.
To write a periodic report, you will need knowledge of statistics, data analysis, business practices, and document formatting. You will also need to understand how the report should be structured including what information goes in which part of the report and how it relates to each other. Finally, you must be able to communicate your findings clearly and accurately.
Periodic reports vary in length and complexity. Some reports are simple lists while others use complex statistical analyses. Some reports require little more than reading over previous records while others call for presenting new evidence or analyzing existing data using sophisticated methods. No matter what type of report it is, someone has to do the writing!
Accounting systems generate periodic reports at regular intervals to offer timely information. The time period assumption assumes that the operations of an organization may be separated into particular time periods for periodic reporting. For example, sales and expenses can be reported on a monthly basis; therefore, they are assumed to have occurred during that month.
Time period assumptions are useful in simplifying accounting procedures without affecting the overall presentation of financial statements. For example, it is possible to report sales and expenses for a single transaction by using different accounts. In this case, the assumption would be that only one of those transactions will occur in any given period so only one account can show a positive balance.
Time period assumptions should not be used as a way to hide errors or fraudulent activities. For example, if it is known that sales but not expenses were reported for a certain period, then there would be no way to accurately report earnings unless both sales and expenses are reported for all periods. Time period assumptions are helpful in simplifying accounting procedures but should not be used as an excuse for omitting important data.
The names of these reports clearly indicate when they are prepared. For that precise time period, periodic means on a daily, weekly, monthly, quarterly, or yearly basis. It's even referred to as a "repeat report" or "special," depending on the scenario or occurrence. These reports cover a specific date range and provide information about what happened during that time.
You can find periodic reports in the Daily Activities section of most Agendas. They cover events that occurred during the previous day, so if you missed something important, now is a good time to review it. The Weekly Agenda covers events from Sunday night through Saturday night, so if you miss something this week, don't worry—it will be there next week! The Monthly Agenda covers events from the last month, so if you missed an important deadline or meeting, now is a good time to review it. The Quarterly/Yearly Agenda covers events for any point in time since the last issue was published. This document is also called a "history" of your agenda items.
Each event has an associated action item. An action item is something that needs to be done by someone with the authority to do so (such as you). When you create an event, the system automatically creates an action item. You cannot delete action items, but you can change their priority or status.
The Value of Periodic Reporting 1: Results Reporting The user's requirement for financial statements is being aware of the company's financial outcomes for the most recent period. 2 Trend Evaluation One key use of periodic reporting is the capacity of the user to examine trends. Three continual updates 4 Similarity...
The necessity for this report has never arisen before and may never emerge again.
All CRMs have some form of reporting tool built in. At a minimum, you should be able to generate reports showing you sales by person, sales by region, and sales by channel. But almost all CRMs have powerful tools beyond these basic reports. They can show you trends over time, identify hot spots for new business, and help you understand which channels are driving the most revenue. These tools are so effective that some companies claim they can predict what will happen with future deals before those deals close!
The key difference between a periodic report and a special report is that you would not normally want to generate both at the same time. If you were to generate a monthly sales report, for example, there would be no need to generate another one every time you received a new order. However, if you were to receive a new order for items sold during a particular time period, such as January 2015, then you would want to include information about this order in an existing monthly report. In this case, you would want to use a special report.
The time period concept says that a firm's activities can be split down into particular, short, separate time periods, whereas periodic reporting means that corporate finances are reported in discrete time periods. For example, a firm may conduct its business for one year, but it may report its financial information yearly.
Time periods for which financial information is presented may be different from those used by the company in conducting its business. For example, a company may conduct its business for one day, but may report its financial information on a monthly basis. Such differences are not problematic as long as you understand they exist and their implications are taken into account by management and staff when preparing reports for users of these documents.
For example, a company may conduct its business daily, but may report its financial information weekly. Such consistency is useful because it allows investors to compare one week's results with previous weeks' results and to see if any trend is emerging. However, if the company conducts its business for only one week at a time, then it would not be able to report financial information monthly as required by law.
Time periods for which financial information is presented may be longer than those used by the company in conducting its business.