Use the correct email format. Structure your email such that the first few phrases of the body text describe the purpose of the communication. The final few phrases should be a summary of the business email. A call to action is also appropriate at the conclusion...
Emails, like conventional business letters, must be succinct and straightforward. Make your sentences brief and to the point. The email's body should be direct and informative, and it should include all relevant information. For tips on speaking properly in writing, see our page on writing skills. An effective email requires clarity in thought and expression.
An email needs to be concise, but not too short. Some people may think that less is more when it comes to emails, but this isn't true. Your audience will lose interest if you send them a lengthy email because they won't be able to reply or read it in its entirety. Try to keep each email under 500 words. If you need to include multiple points, then divide the email into several messages rather than one very long letter.
Make sure that your email is clear and easy to understand. Use simple language and avoid colloquialisms. If you're not sure how to write an email that communicates clearly and effectively, check out our article on how to write an effective email.
Don't use abbreviations in your emails unless they are standard ones such as "shd" for "shall". Abbreviating common words creates confusion when reading your message because readers will have no idea what you're talking about. They might think that you're asking them to do something inappropriate or that you don't know what you're saying.
How to Write a Professional Business Email Use a succinct yet informative subject line. 2. Begin with a greeting. 3. Compose a simple message. 4. Include a closure. 5. Double-check the information in your signature block.
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