The primary text of the report, the portions between the introduction and conclusion, is, of course, the body of the report. The body can be as long or short as you like; it can also have more than one section. Think about what information you want to convey in the body of the report and then include only that material in your discussion of the body.
The body of the report is where you explain how you resolved the problem or described the event. It is also where you discuss the consequences of the issue or event. For example: "As a result of this error, customer service was unable to complete their orders in a timely manner." Or: "This mistake resulted in many errors being sent to customers." Or: "These changes will improve our documentation process."
You should avoid including content from outside the report in its body. For example, if there is a section on company history in the introduction, don't include facts about current management members in the body of the report. This would be considered an error because it contains information from outside the report.
Likewise, do not use language in your body text that applies to more than one issue at once.
The following are the usual components of a report: Table of Contents; Introduction; Report Body; Conclusions; Recommendations; Appendix; References 1.2.1 The Name The title is your report's initial point of contact with your readers. Its purpose is to notify them about the contents of the report. Therefore, the title should be clear and concise, but also informative enough to attract the reader's attention.
Generally, the title should not exceed 16 characters in length (including spaces). Do not use special characters or symbols in your title.
Example: A Study on the Benefits of Drinking Water Over Soda Pop could be a good title for your report. It gives an indication of what the report will cover and it makes the reader want to read on.
However, A Survey of My Family's Favorite Soda Brands would not be a very useful title because it does not give much information about the content of the report. You should always think about how people will find your report if you want others to use it so choose a title that explains everything you intend to cover in the document.
In addition to being informative, report titles should also be interesting and captivating. This will help get others interested in reading more details about your report.
It is recommended that you write the title after you have written the body of the report because it can act as a guide when writing each section.
The major body of the report
The following sections should be included in every report:
Create a report structure. An executive summary or abstract that outlines the substance of your report in brief. The table of contents (if the report is more than a few pages) An introduction that explains why you're writing the report. A body paragraph in which you include the information conveyed by the report. A conclusion that summarizes the main points raised in the report.
In addition, you should include a list of recommendations following the conclusion. These could be as simple as "take action item X" or "report on progress Y has been made Z," but they should always relate to the topic of the study or project. For example, if you were conducting a social studies project on racism in America's school system, your conclusions might look like this: "The data show that racism remains a significant problem in our schools-especially in math and science. More needs to be done to improve race relations in our schools." And your recommendations would likely focus on ways to reduce racism in the classroom or in society at large.
Finally, you should include a section called "Limitations" that discusses issues such as bias, sample size, and subject matter expertise that may have affected the results of the study. For example, if you were studying racial disparities in the criminal justice system and discovered that black males born into poor families are four times more likely than white males with similar backgrounds to be incarcerated, you should discuss possible explanations for this phenomenon before coming up with suggestions for reducing inequality across races and classes.