This is the section of a letter that, by tradition, comes before the signature, such as "Very genuinely yours," "Cordially," or "Sincerely yours." The purpose of this section is to provide the recipient with enough information to reply to the message within the letter. So usually there is no need for a formal closing here; instead, you would use one of the standard phrases listed above.
The only real exception is when you are writing to someone who does not know you well. In this case, you should end your letter with a more formal closing to show that you are finished and will not be answering questions about yourself or your business in the future. A simple "Yours sincerely" or "Yours faithfully" will do.
The format for a traditional letter is as follows: From (name) <(address)\> Subject line Here you can see that letters used to be written using the formal style of spelling out names even on official documents. This is no longer necessary today because computers can deal with abbreviations just as well as full names. So names these days are generally written as initials instead.
Letters have been used for many different purposes over the years.
The phrases (such as genuinely yours) that traditionally appear immediately before a letter's signature and indicate the sender's affection for the receiver are known as the "complimentary closing."
These phrases are not required by law but they give a personal touch to your letter. They also help the recipient identify with you as a person rather than just as a name on an envelope. Complementary closes can be as simple as "Yours sincerely" or "With love and best wishes," but some people like to get creative with their closings. Here are some ideas:
"May you have strength when you need it most. With warm regards, I send this card with my wish that you find comfort in its words." - Author Unknown
"May the sun always shine upon your path. With love and prayers, [fill in the blank with your intention]." - Native American Blessing
"May you live as long as you want. When you die, may you die. This is the only closure that matters." - From the movie The Godfather
"Even though we're far apart, I think of you often and love you dearly. With all my heart, your husband who has left you now twice, Alec." - Mrs. Alexander Graham Bell
"Yours sincerely" is the concluding phrase for business letters in formal correspondence.
The Complimentary Finish For official, social, or commercial correspondence, the preferred letter-ending phrases are "Sincerely," "Truly," "Very sincerely," or "Very sincerely yours" are all acceptable phrases.
If you do not include a complimentary close, then a simple note of acknowledgment will suffice. For example, instead of writing "Thank you for your order" you could simply say "Order received." There is no need to use any special words as long as you are being sincere.
A closing phrase can be used at the end of a letter to show that it is not necessary to answer the question raised by the sender. For example, if someone asks you "How are you?" and you want to reply with "I'm fine," you can end the letter with a complimentary close such as "Yours faithfully" or "Yr. truly." This would be appropriate if you were sending the letter in response to a request for information or orders.
Some people may think that using a special word like "compliment" or "honor" when sending out business letters makes them seem less formal, but this is not true. Any word that expresses what you feel about the person or company you are writing to can be used as a complimentary close.
The complementary closing or last greeting in administrative writing comprises terms such as genuinely yours, honestly yours, really yours, or very truly yours. Only the first word has a capital letter. The term "complementary close" describes the two types of words used to finish a letter.
These are called formal and informal letters. In a formal letter, only the signature portion of the letter is used as the final sentence. All other sentences are considered separate paragraphs that can be independently completed without reference to the rest of the letter. Informal letters are simply finished with your name and address.
In both cases, the final sentence contains a phrase such as "Sincerely," or "Yours faithfully." This is followed by the writer's name. The word "sincere" is often used instead of "sincerely." An example of an informal letter is one that is sent to many people, using "Dear Sirs" at the beginning of the letter.
These are just some examples; there are many more ways to close a letter. When writing a business letter, it is important to remember to include your reader in your decision-making process. Always try to understand what they want to get out of the letter and then write it in a way that addresses their needs and interests.
'Yours faithfully' is the most common subscription for business letters. The other popular subscription is 'Yours sincerely.' In personal letters, however, 'yours truly' is used. This phrase means that what is written is true even though it is not signed by a real person.
Formal letters are usually addressed to a single individual, who is referred to as the "addressee" or "receiver". If multiple people are involved, they should be listed individually with their own addresses. For example, an email might say "Email this to everyone on the list", but a formal letter would say "Dear John, Mary and Sally: Here is your payment." In general, use the word "you" rather than "your" when writing to more than one person. Also, do not use first names without permission from the person being named. Finally, remember to sign your letters!
In business correspondence, an address label can be attached to the letter and sent through the postal system to those people who need to receive it. Address labels are also available at mailing houses or postage counters where you can have them printed with the necessary information: name, company title, address, phone number, etc. These labels can be placed on the outside of the envelope or inside; they just need to contain all the required information so that mail carriers can deliver the letters.