Reports and proposals are papers that are created with a specific purpose and audience in mind. A report, in general, consists of an analysis of the situation or problem at hand, as well as a proposal for how to solve it. Proposals, in a similar way, explain a detected need and propose a plan of action in response to it. Reports are usually more comprehensive than proposals and often include multiple recommendations to fix the problem(s) being discussed. Proposals are generally shorter than reports and typically include just one solution.
Proposals should be written such that they can be presented clearly and effectively to management or other decision makers. This means avoiding using complex language and technical terms unless you have explained them previously. Try to be as objective as possible when writing your proposals, since bias may cause you to recommend solutions that aren't best for the company.
Once you have completed your proposal, be sure to follow up with managers or others who were involved in the selection process to make sure that they have received it. If they haven't, there are several ways that you can get their attention including sending another email, calling them on the phone, or coming by their office unannounced.
Management will review proposals and make decisions about which ones to pursue. As you can imagine, this process can be difficult because there are so many different solutions that could work to resolve a problem. By narrowing down the field through these proposals, management gets a better sense of which direction they should go in.
The proposal is a problem-solving report in disguise. A proposal is a written document that explains how one organization may satisfy the demands of another. The majority of government entities publicize their needs through issuing "requests for proposal," or RFPs. These documents are used by companies to show they can meet the requirements of the project. In effect, an RFP is a request for proposals.
An RFQ is used by businesses to announce projects or programs that will require funding. The RFQ is then sent to potential contractors who will have the opportunity to submit bids explaining why they should be selected to complete the work. As with RFPs, it is important to note that once awarded, contracts must be complied with.
Finally, a summary sheet is included at the end of many proposals to allow reviewers to note any issues that need to be addressed before the proposal is accepted. Reviewers often comment on the clarity of writing and on whether all requirements were met. They may also ask questions about things such as time frames, if applicable. Once all comments have been addressed, the reviewer will sign the summary sheet to indicate his or her approval of the proposal.
A proposal should be prepared for anything from a business meeting to a national competition. It may include details on a new product development, a contract negotiation, or even a job application.
Reports are created to offer data regarding a situation, project, or process, as well as to describe and evaluate the problem at hand. Finally, the purpose of a report is to convey insights to a specified audience in a clear and simple manner. Reports can be written for various purposes, such as presenting information to management, colleagues, or clients. Written reports often include sections called headings or headers. Each section may contain a sub-section called a paragraph.
Reports can be divided into several categories based on their purpose. These include executive reports, internal reports, analytical reports, and others.
Executive reports are written to provide information about issues before making important decisions. These reports usually cover a broad topic with many details and analysis. They should be written in a clear and concise style so that all relevant information is not lost. Examples of executive reports include annual reports, quarterlies, and biannual reports.
Internal reports are used within an organization to inform staff members about changes that have been made or will be made to an existing policy. These reports should be read by everyone involved in making business decisions. They can also be sent out to specific groups or individuals. Examples of internal reports include newsletter articles, employee meetings, and new hire orientations.
Analytical reports are used by managers to understand how their organizations perform against established goals.
In a technical sense, a proposal is a document that attempts to persuade the reader to adopt a suggested plan or approve a proposed project. Most businesses rely on competent proposal writing to secure the continued success of their operations and to get new contracts. Although each business may have its own specific requirements, there are some common elements in most proposals.
A proposal should be a concise document that includes these essential components:
A clear objective or purpose stated upfront.
An overview of the problem or issue that the proposal seeks to address.
A list of products or services offered by the proponent with detailed descriptions of each.
A list of other companies or organizations that provide similar products or services.
A description of the benefits that will accrue to the recipient if they choose to use the product or service being proposed.
An estimate of the costs associated with using the product or service being proposed.
A statement of terms related to any free trials or tests requested by the recipient.
A description of any limitations placed on the recipient by any licenses granted for the use of the product or service being proposed.
A statement of who will be responsible for the delivery of the product or service being proposed.