Messages are classified as primary, secondary, or auxiliary. A communication is separated into five parts: an attention statement, an introduction, a body, a conclusion, and a residual message. The attention statement tells recipients what the message is about and why it is important. It can be a question that invites discussion or an instruction to act. The introduction explains the purpose of the message. The body contains the information being sent; it may be a report or a letter. The conclusion summarises the message and leaves room for a response. The residual message is included in some forms of communication to provide space for additions such as signatures, photographs, etc.
Primary messages should be communicated directly by someone with authority over the recipient(s). For example, a president communicating with members of his cabinet would consider this a primary message because of its importance to the success of their administration. Secondary messages are sent to more than one person but not all recipients directly. For example, a newspaper will usually have only one editor but may have several reporters. Each reporter will then have her own group of readers instead of writing for just one audience. Tertiary messages are sent to even more people than secondary ones. A postcard mailing list would be an example of tertiary messaging because everyone on the list does not need to read the same message. Quaternary messages are sent to entire organisations or groups of people.
The primary message is the deliberate content, both vocal and nonverbal. Secondary Message: This term refers to accidental content, both spoken and nonverbal. The purposeful and inadvertent methods in which a primary message is transmitted are referred to as auxiliary messages. These include physical appearance, clothing, hairstyle, body language, and equipment used to transmit voices (e.g., telephones).
Auxiliary messages can also be internal ones such as an individual's demeanor or tone of voice. External auxiliary messages include things like the setting in which one receives the message, objects near the speaker, and other people present. Internal auxiliary messages include thoughts and feelings of the speaker. They can be positive (e.g., hope) or negative (e.g., despair).
A message is only understood by the receiver if the sender intends it to be understood. If not, it is simply ignored. A message can be expressed verbally, in writing, in action, or through some other means. It can be as simple as a smile or a frown. It can also be a complex series of signals exchanged between individuals using various methods.
In communication studies, the term message implies an idea or concept that is communicated from person to person.
Auxiliary Message: The purposeful and unintended manner in which a major message is transmitted. This includes vocal intonation, gestures, posture, and tempo of speech that impact how your message is interpreted or perceived. Unintended Influences: Factors outside of your control that may affect how others receive or respond to your message.
In advertising, the secondary message is everything other than what you intend to tell consumers. For example, if you want to promote a new product, but also want to encourage people to buy energy-efficient appliances, then you would include information on how buying these products can help the environment. However, this might not be apparent until after consumers have decided what product to purchase. Thus, the secondary message becomes important because it allows you to convey additional ideas beyond just what was intended by the advertiser.
The secondary message should be included in all advertisements, regardless of genre or medium. It is important for advertisers to understand that while some messages may be clearly intended, others may be inferred by audiences who don't know any better. For example, an advertisement for a new movie might feature several famous faces without their knowledge or consent. This would be considered unintentional influence since it wasn't planned by the advertiser.
Nominal, expressive, and predicative communications are the three categories of messages. A nominal message names someone or something (e.g., John appears on stage). An expressive message describes a state or action (e.g., John smiles). A predicative message predicts a result of an action (e.g., John will win the game).
Within these broad categories, there are several sub-types of messages. A messenger's type of vehicle can determine what kind of message he or she delivers. For example, a person riding a horse is using a means of transportation to deliver a message. The type of message depends on how the horse is being used - as a gift or advertisement. Horses are also used for recreational purposes such as racing - in which case the message delivered is informative rather than expressive or predictive.
A letter is an expressive message that uses writing as its mode of expression. It can be as simple as a hand-written note, but most often it is a piece of paper with words printed on it. Letters come in many forms including email, Facebook posts, and Instagram stories.
An announcement is a predictive message that uses communication as its mode of expression.
Every communication is divided into two tiers. There are always two messages when you communicate (verbally or in writing): the relationship message and the content message. Every communication you send and receive contains a content message as well as a relationship message 100% of the time. Understanding these two messages will help you to improve your communication skills and avoid common pitfalls.
The relationship message is what you say about the other person. It tells others who they are dealing with, their likes and dislikes, and how you feel about them. This information allows the recipient to understand your intentions and know how to respond appropriately. For example, if you tell someone that you like them or dislike them, then they will know how to act around you.
Content messages are what you actually want to convey to the other person. They describe a fact or idea - something that has already happened or will happen in the future. These messages allow the other person to understand your needs and wants while keeping the conversation moving along.
For example, if you wanted to tell someone that you were running late, but didn't want to worry them by saying "I'm sorry I'll be late", you would say "I have an appointment at noon". The relationship message is telling the person that you have a job and life outside of talking with them, while still showing that you care about them enough to let them know what's going on with you.