Technical writing should be as brief as possible. The identical instructions can be communicated in 500 or 5000 words. Regardless of word quantity, the best instructions are those that are most beneficial for the reader. Use word count as a guideline rather than a requirement. If you need to write a lot of words to explain something simple, there is probably another issue at hand.
The most important thing to remember when writing technical documents is to keep it simple. Too many complicated steps confuse readers who will likely give up before reaching the end. A clear and concise document is easier to follow and may even help prevent errors or omissions during production.
There is no single right way to write technical documents; however, they do require a certain level of expertise to write effectively. If you are not familiar with software development processes, have little experience with writing documentation, or suffer from communication issues such as poor grammar, spelling, or sentence structure, then it might be best to seek out professional assistance. Writing good technical docs takes time and practice.
Using plain language Maintain simplicity. Simple, straightforward language, particularly in technical documents, helps to guarantee that the reader does not misinterpret what is being communicated. When feasible, use short words rather than vast, complex phrases that don't assist clarify the topic. This will help make your document easier to read and understand.
Using plain language Promote clarity. Using simple words instead of complex ones allows the reader to comprehend what you are trying to convey more easily. This makes it possible for them to relate to what you are saying, which in turn helps them to remember it.
Using plain language Eliminate ambiguity. When possible, avoid using vague or ambiguous language when writing about technical topics because this can cause problems for the reader when interpreting your message. For example, if you use the word "may" in an instruction document, some people may assume that failure to follow those instructions could result in damage to their equipment. This cannot be confirmed until after the fact. It's better to be safe than sorry. In this case, clearly stating exactly how things should be done will help alleviate any concerns that might otherwise arise.
Using plain language Reflect reality. When writing about scientific concepts or processes, try to keep language simple enough so that it reflects what is actually happening in the world around us. For example, if you were to describe freezing water as "adding ice", someone would think you were making it up.
While a basic rule of thumb is that one page equals 500 words (single spaced) or 250 words (double spaced), this is only a rough estimate. The truth is that the amount of words per page is determined by a number of parameters, including font type, font size, spacing components, margin spacing, and paragraph length, to mention a few. While it is not feasible to do so, an experienced writer could produce more than one page's worth of content in a single sitting.
The point is that there is no fixed number of words that can be considered "enough" for any piece of writing. It all depends on your audience, their level of interest in the topic, and other factors such as length, complexity of ideas, and so on. For some writers, producing three-page essays is no problem at all; for others, it takes days, weeks, or even months before they are finished with just one page.
There are two ways to make sure you have written enough content for your paper: check with your audience and your peers. If you want others' opinions, then ask several people to read through your essay draft and give feedback. You can also find out how many words there are on a typical college page using online word count tools such as Wordcounter.com. Finally, you can ask your professor for a word limit estimate when you submit your paper.
In general, pages ranging from 1 to 4 paragraphs long are ideal for introductory courses where students have time to read but not too much to understand.
Clarity, correctness, and comprehensiveness are the six essential qualities of technical writing.
The terminology used in technical writing should be exceedingly precise, accurately describing items and operations. Effective technical writers avoid using terminology that readers may not comprehend, and hence avoid an elegant writing style. They also ensure that their writing is clear and concise.
The most important trait of any kind of writing is clarity. If you can't understand what you're reading, if you don't know where to find the information you need, if you can't remember what was said earlier in the text - you've got a problem. And that problem can only be solved by you, the reader. You are responsible for making sure that you read the text with enough understanding to fill in the gaps in it. This means that you need to do some extra work (which is always worthwhile) or switch off the text and try again later.
Technical writing is different from other kinds of writing in one very important aspect: it uses jargon. Lots of jargon. It's impossible to avoid using specialist terms when discussing topics related to your field of expertise; but keeping them short and simple will help readers understand your text better. In addition, there are certain words and phrases that you just shouldn't use in technical writing.