Character formatting include choosing a font, font size, bold or italics, and other options. Indents, bullets, and line spacing are used at the paragraph level. As stated in the last chapter, you select the page size, orientation, and margins for each section of your document (even if there is only one). You can also choose header/footer features as well.
Paragraph formatting includes choices such as indentation, left and right alignment, single line or full-width spaces, and more. The method you use to format text will depend on what program you are working with. In Word, for example, you would use the Home tab to make these choices. In Elements, you would use the Paragraph panel.
Text formatting applies to whole documents rather than just individual paragraphs. There are two types of formatting: explicit and implicit. Explicit formatting changes the appearance of text while it remains within the same paragraph. This includes things like headings, subheadings, and title blocks. Implicit formatting affects how text appears in its normal position within a document or email. For example, if you start a sentence with "As I mentioned..." people will expect to read about 10 more words before they reach the end of the first sentence. This is because an implicit leading rule has been applied to the paragraph; therefore, all subsequent sentences begin with an indented amount of space.
The main purpose of text formatting is to help readers scan and comprehend content faster.
Paragraphs are divided by blank lines or indentations.
The available formatting options depend on which type of document is being created. For example, a word processing document allows you to choose a font for headings and paragraphs. It can also be set to use bold, italic, and underlined text for particular words or phrases. There are also options for inserting images and charts into your document.
Text documents do not have any specific formatting options. Whoever writes the text is responsible for its appearance.
That being said, there are some options that are common to most writing programs that allow you to format text easily. These include:
Alignment. Text can be aligned either left or right. If you want it centered between the two then use "center" as the alignment option.
Indentation. This refers to the amount of space between each line of text. You can adjust this up or down depending on whether you want more or less space in-between lines.
Line Spacing. The distance in between lines of text.
You can also include title pages, openings, closings, and dedications.
When you start typing text into a new paragraph, the cursor automatically moves to the left margin. To insert more text into a paragraph, click within the paragraph and press Enter. Or, you can select more than one piece of text by clicking within the selection box and pressing Enter again.
Paragraphs are the building blocks of documents. You create paragraphs to give structure to your writing and to help the reader understand important information or ideas. There are three ways to format a paragraph in Word: through the Styles gallery, the Paragraph dialog box, or through text formatting tools such as fonts, colors, and sizes.
To create a new paragraph, simply type the punctuation at the end of an existing sentence or press Enter. If you want to insert a blank line between two paragraphs, type a double space then press Enter twice.
Each formatting style is a predetermined collection of formatting choices (font size, color, line spacing, alignment, etc.). Instead of applying various formatting choices manually each time, styles allow you to swiftly format different elements of the page (headings, subheadings, lists, plain text, quotations).
There are two forms of character formatting in Word documents:
Individual character forms, such as font, font size, bold, italic, underlining, strikethrough, subscript, superscript, font color, and highlight color, are available in Word documents. Text effects that are artistic in nature and utilize character outline and fill colors are also available.
Character formatting can be applied to whole paragraphs or sections of a document. It can also be applied to individual characters.
To apply character formatting to a selection of text, click within the selection and then do one of the following: Click the Home tab, and then click the Font group button. Or, if you have selected text that you want to format using the same settings, press and hold the Ctrl key while clicking each piece of text you want to apply the settings to.
Be careful not to select more than one item in the document; otherwise, you will be applying the settings to all the items in the document, not just the one(s) that you selected.
There are two ways to remove character formatting from a selection of text: On the Home tab, click the Font group, then click the Modify menu option. Select Delete Character Formatting from the menu, or type some words into the Delete Characters From Selection box. Press Enter.
This will delete the character formatting from the selected text, including fonts, colors, and effects.