1.pp is inserted at the bottom of a formal or business letter before a person's name to show that they have signed the letter on behalf of the person whose name comes before theirs. The word you as in John Doe can also be used instead.
2.pa is inserted at the bottom of a social letter (such as an invitation) before the names of the people invited to the event.
3.pr is inserted at the end of a religious letter to show that the letter has been approved by the writer or head of the religion or church.
4.ps is used at the start of a speech or article to indicate its source, like this: "John F. Kennedy said..."
5.pt is used at the end of a talk to indicate that it was given by someone named therein, such as this: "Dr. Martin Luther King Jr. gave this speech in Atlanta on April 4th, 1968."
6.pu is used at the end of a newsletter or email to show who published it. For example, this statement ends a newsletter: "This is the final issue of Our State magazine."
7.px is used at the beginning of a poem or literary work to show its author and date.
The PP should appear before your name, not the person's name. Simply explained, it is when you compose a letter on behalf of another individual. In this case, your name is the legal signature for the letter.
Also called an "affidavit." The term is used in situations where you have to swear or affirm something about yourself or someone else. For example, if you're applying for a job and they want to know whether you've been convicted of a crime, you would need to write an affidavit saying that you have not. Also, a witness who signs an affidavit grants certain powers to an official (such as a judge). These powers include granting licenses and permits, making arrests, and conducting searches.
There are two types of affidavits: sworn and unsworn. An unsworn affidavit is one that is not signed under oath by a notary public or other government official. This means that you cannot be punished for lying by incurring any legal consequences such as being fired from your job. However, telling the truth under such circumstances may still benefit you later if you find yourself in need of a good job reference. An example of an unsworn affidavit would be a written statement given to police officers during a crime scene photo-taking session.
When signing a letter on someone else's behalf, the customary approach is to put pp before one's own name rather than before the other person's name. This is due to the fact that the original Latin term per procurationem means "by the action of." Thus, when you sign a document with another person as your agent, you are giving authority to act on their behalf.
The formal way to sign such a letter is then as follows: "Paula Paulson verus." or "Paula Paulson, Attorney at Law." The first word in the phrase is spelled out because it is the beginning of a name. The second word is abbreviated since it is used repeatedly throughout the letter.
Sometimes instead of using "pp" we find "s/he" or even just "you". This occurs when the letter is addressed to more than one person. For example: "Mr. and Mrs. Johnson", "You and I would go..." All persons named within the letter should be signed properly. Even if you are not sure who some of the recipients are, it is best to sign all letters that involve more than one person.
Some people may want you to confirm them signing your letter. If this is the case, then they will also need to write "confirming his/her signature" below their name. This is only necessary if you want evidence that you have authorized someone to represent you.
Format for Letter Writing
If you don't know the person's name, start your letter with Dear Sir or Dear Sir, or Madam or Dear Madam, and conclude with Yours Faithfully, followed by your complete name and designation. For example: "Dear Sir or Madam __________, I am writing to express my appreciation for your efforts on behalf of students at ________ High School."
The Elements of a Personal Letter Format
Format, Topics, and Samples of Class 11 Business/Official Letters
Personal letters contain personal and intriguing facts, are handwritten or typed, and have indented paragraphs. A date, greeting, introduction, body, conclusion, closing nicety, and signature are typical components of a personal letter. Personal letters can be about any topic that interests the writer - it does not need to be strictly personal.
Body: The body of the letter should be concise and to the point. Avoid unnecessary details; instead, try to convey what you want to say in a few simple sentences. Use proper grammar and spelling throughout the letter.
Introduction: An introduction is used to give context to the letter and provide information the recipient might find interesting or helpful. It can be as short or long as you like but should always be written in a friendly tone. Include your name and address on the envelope so the recipient knows who they're writing to.
Content: The content of the letter is what matters most. There are no right or wrong topics for a letter, but depending on the relationship between you and the person receiving it, it may be appropriate to write about certain subjects over others. For example, if you're a teacher writing to a student, it's acceptable to talk about current events or something relevant to school life.