After the closure and signature, type or write "bcc:" and the person's name at the bottom of your file copy and the bcc recipient's copy of the letter. For a proper business letter format, right justify the information. Then type or print the letter on stationery that matches the rest of your letter.
The following sections should be included in a properly prepared business letter:
When you use the annotation "bcc" in carbon copy letter etiquette, you don't want the primary receiver to know that someone is receiving a duplicate of his letter. The abbreviation "bcc" stands for "blind carbon copy." Attach a compliments slip to a copy of the original letter that has been bcc'd. Then, send each recipient a separate copy by using his name and address on the slips.
The primary purpose of the bcc is to give other recipients the chance to read letters that may not be intended for them. For example, if you receive an email that makes a derogatory comment about one of your colleagues, you could bcc him or her on the email so that they have the opportunity to respond if they choose to do so.
Another common use for the bcc is when you want to send congratulations to someone on a milestone event (like getting married) or positive thoughts for a sick person (like wishing them a speedy recovery). You can write these messages on separate pieces of paper and then insert them into the body of the email before sending it off.
In conclusion, use the blind carbon copy feature to avoid missing out on responses from other people. If you use it correctly, it will make writing thank-you notes and sending gifts online much easier!
What Is the Proper Format for a Business Letter?
How to Format and Write a Personal Business Letter
Place the address of the recipient in the upper left-hand corner of the letter, a few lines below the dateline. Here's an example of how to correctly style a business letter: Formal greetings are required for all sorts of online and offline contact, whether you are writing a reference letter or a business email.
You can also include your phone number, website address, or any other information that may be helpful or necessary to your recipient. But generally speaking, it is not necessary to include unnecessary information in your letters.
The address should be placed so it does not interfere with the reader's ability to see the signature at the end of the letter. If you write many letters, you should consider using a signature block on each letter to save time. The address should be included in the header section of the letter.
In English business letters, the name and address of the recipient is usually placed at the top of the letter near the left margin. In American business letters, however, the name and address are usually placed at the top of the letter near the right margin. No matter which country you are sending a letter from, always include your own name and address first before moving on to the recipient's information.
In English letters, it is usual practice to place the name of the company last, after one's personal greeting. In American letters, however, it is normal to place the company name first, followed by the sender's name.